Executive Assistant to the President & CEO

Executive Assistant To The President / CEO

Project Bread connects people and communities in Massachusetts to reliable sources of food while advocating for policies that make food more accessibleso that no one goes hungry. To assist us in meeting our mission, Project Bread The Walk for Hunger is seeking an Executive Assistant to the President / CEO to join our team.

At Project Bread, we have a deep commitment to creating positive social change and recognize that hunger and racism are inextricably linked. We work in a fast-paced environment that values learning, innovation, and diverse perspectives. Knowing its centrality to our work, Project Bread is committed to equity and inclusion. We aspire to build a diverse team, including groups that are traditionally underrepresented among our sector leadership. We strongly encourage people of all backgrounds to apply.

The Executive Assistant to the President / CEO role is an exciting opportunity to have visibility into and provide support to a leading Massachusetts nonprofit. The successful candidate will operate with a sense of urgency and have strong multi-tasking, communication, and interpersonal skills. They will bring a sense of curiosity and strong judgement and are excited for the opportunity to support work across all aspects of an organization programs, fundraising, operations, communications, policy, community engagement and welcomes the opportunity to directly interact with key partners, including the Senior Leadership team, Board of Directors, donors, partners, the media, and staff.

The Executive Assistant reports directly the President / CEO. The successful candidate will be committed to the mission and excited for the opportunity to leverage their organizational and interpersonal skills in support of Project Bread's work, in a position that provides visibility into strategic and programmatic decision making.

Primary Responsibilities :

• Serve as the primary point of contact for the President / CEO with key stakeholders and partners, including the Board, staff, donors, and partners.
• Manage the President / CEOs calendar and all scheduling, and coordinate the preparation of materials, which may include working with Project Bread team members in creating briefing materials for press interviews and meetings with community partners and donors.
• Draft personal correspondence and remarks for the CEO, such as staff emails and presentations for external audiences.
• Review and proofread all necessary proposals, minutes, emails, correspondence and other documents prepared for the CEOs sign-off and / or signature.
• Manage record keeping and follow through for relationships of CEO.
• Complete administrative tasks for the CEO, such as expense reporting and travel arrangements.
• Meet regularly with and ensure close collaboration with all members of the senior team to stay abreast of organizational priorities.
• Attend internal meetings of other departments to stay informed of organizational priorities.

Board of Directors & Advisory Council Support :

Stakeholder in Project Bread Culture :

Qualifications :

There are innumerable ways to learn, grow and excel professionally. We know people gain skills through a variety of professional, personal, educational, and volunteer experiences. Project Bread recognizes this when we review applications and take a broad look at the experience of each applicant. We want to get to know you and the unique strengths you will bring to the work. This said, we are most likely to be interested in your candidacy if you can demonstrate most of the qualifications and experiences listed below.

Priority Competencies :

Additional Qualifications and Experience :

Additional Requirements :

Working Location : All employees are currently working a hybrid remote and in-office model and are expected to spend at least some time in the office each week. The Executive Assistant will need to be present in the East Boston office on a frequent basis to support the President / CEO and interact with other staff in order to successfully fulfill the duties of the role.

COVID-19 Vaccine Policy : For the safety and protection of Project Bread Staff & Constituents we do have a COVID-19 Vaccine Policy that requires all staff to be fully vaccinated per the CDC definition. Accommodation requests will be considered through our normal request process.

Benefits include health and dental, flexible spending accounts, retirement plan with match after one year, fully paid parental leave, life and long-term disability, contributions to commuting costs, professional development, and wellness expenses, and flexible paid time off.