Office Assistant - Part-Time
Job Description
The Human Services department is seeking an experienced Office Assistant to perform program / clerical duties for the CASA Program and assist staff and volunteers.
The successful candidate should be adept in technology, able to anticipate needs, and resourceful. The City seeks a proactive individual with a strong work ethic.
The ideal candidate must possess superb organizational skills, the ability to multi-task in a fast paced environment, and must possess excellent communication skills.
Duties and Responsibilities :
- Answer telephones, direct calls; relay messages to staff and volunteers
- Assist with the processing of initial volunteer applicant inquiries, including mailing of initial volunteer application information.
- Assist with the preparation of new case file.
- Assist with compilation and circulation of notification letters for cases; prepare correspondence and other case information for staff and volunteers.
- Assist with case file thinning, copying, and filing.
- Assist with filing of CASA volunteer Court Reports with the Clerk of Court and supervision during court hearings.
- Assist with office publications (notices, brochures, Newsletters, etc.)
- Assist as directed with CASA program events and activities.
Required Qualifications Vocational / Educational Requirement : Requires high school diploma or GED / HSE.
Experience : In addition to satisfying the vocational / education standards, this class requires a minimum of one year of full-time equivalent experience in administrative support.
Special Certifications and Licenses : Depending on position, may require a valid driver’s license in compliance with .
Special Requirements : Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and / or City-wide emergencies.
Emergency operations support work and work locations may be outside of normal job duties. Preferred Qualifications
- Experience with the Court Appointed Special Advocate Program.
- Proficiency in Microsoft Office
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