Talent.com
Event Coordinator
Event CoordinatorAmerican City Business Journals • Phoenix, AZ
Event Coordinator

Event Coordinator

American City Business Journals • Phoenix, AZ
30+ days ago
Job type
  • Part-time
Job description

Job Overview

**This is a part-time 25 hours per/week position. This individual must be in the office two (2) days a week (Monday & Thursday) with the 3rd day of the week being flexible based on events**

Coordinate, oversee and perform a wide variety of administrative and support services for the Events Director, Publisher and staff. Manage general office needs, support sales team, as well as the execution of local events. Serve as the local benefits and human resources liaison, coordinating closely with Corporate. Ensure office operations run smoothly and recommend improvements where needed.

Job Responsibilities

Event Support

  • Pre-Event: Assist with event duties as needed; including but not limited to event registration, name tags, set-up/breakdown, communication to attendees, sponsors and honorees.
  • Event Volunteers: Coordinate internal and external volunteers
  • Virtual Events: Work with the corporate events team to coordinate and execute virtual events.
  • Post-Events: Create a post-event recap report for use with sponsors and partners.

Office Administration

  • Post Office and Printer: Be the local liaison with the post office and printer.
  • Corporate Accounting Assistance: Assist the corporate accounting department with various items, as requested.
  • Cash Management: Receive checks sent to the market and forward to the lock box. Notify customers of the lock box address.
  • Business Unit Office: Manage all general office needs including telephone system, equipment service agreements, repairs and maintenance. Serve as liaison with office building management. Review and facilitate office supply requisitions and order fulfillment.
  • Benefits and Human Resources: Coordinate employee onboarding, to include new employee orientation, office set up, business cards and I-9 verification. Assist employees in locating the correct employee service such as help desk, benefit service center, employee self-service tools, eagle-i and SharePoint.

Sales Team Support

  • Salesforce: Assist Account Executives with order entry, and updates. Be knowledgeable about the system/process -- pipeline, meeting summaries, etc.
  • Accounts Receivable: Assist Account Executives by printing and sending to customers with tear sheets as needed.
  • Contract Administration: Manage client contract workflow, including the implementation and ongoing process management of electronic contracts as well as supporting the insertion order process as needed.
  • Sales Collateral: Become expert in the SwiftPitch system and support the sales team in its use, as well as the local advertising and marketing resources found on Sharepoint.
  • Corporate Coordination: Coordinate on behalf of the Publisher and Ad Director with the Corporate Accounting, National Sales Team, Clients Services, National Design Desk and other Corporate Resources as needed, to help ensure our clients have a positive experience with the Business Journal, and revenue generation is supported in general.

General

  • Professional Development. Participate in all training offered by his or her business unit and ACBJ.
  • Community. Participate in business unit-sponsored events promoting the paper.
  • Other. Take on any other assignment requested by the Publisher or Business Unit Operating Head.

Skills & Experience

  • Education: High School diploma -- 2-year college degree or equivalent experience preferred.
  • Experience: Three to five years preferred.
  • Specific Skills: Excel, word processing, Salesforce experience a plus; ability to learn new systems as needed.

Additional Job Information

The well-being of our employees is paramount. For that reason, ACBJ offers a variety of rich and competitive benefits including bundled health, dental and vision plans designed to meet our employees' needs. We also provide programs to support mental health and wellness and a generous time-off policy in support of taking the time needed to recharge.

Here are just a few of our programs:

* Paid Parental Leave
* 401K Plan with Employer Match
* Flexible Spending Accounts
* Employee Assistance Program
* Multiple Employee Dependent Scholarship Programs
* Commuter Flexible Spending
* Lifestyle Programs (Including incentives for healthy habits)
* Medical Infertility Services
* Corporate discount programs
* Employee Recognition/Service Awards
* And so much more!

(Benefits coverage indicated above may be based on employee participation in benefit programs and eligibility)

Salary Range

Not Available

Compliance Statement

This Company is an Equal Opportunity Employer. The Company considers applicants for all positions without regard to race, color, religion, national origin, gender, age, marital status, disability, veteran status, sexual orientation, genetic information or any other characteristic protected by applicable city, state or federal law. Appropriate CDC guidelines are being followed for the protection of our employees and customers.
Create a job alert for this search

Event Coordinator • Phoenix, AZ

Similar jobs

CUSTODIAL EVENT COORDINATOR - ARIZONA

Compass Group USAPhoenix, AZ, United States
Full-time

Position Title: Custodial Event Coordinator.SSC truly believe that our people are our greatest asset.By utilizing our associates' knowledge and experience alongside SSC's extensive training, provid...Show more

 • Promoted

Event Coordinator

LifetimePhoenix, AZ, United States
Full-time

The Events Coordinator is responsible for providing logistical and tactical support to the Events and Corporate Communications team as well as adult programming (Squash, Racquetball, Pickleball, an...Show more

 • Promoted

Event Coordinator

SodexoTempe, AZ, United States
Full-time

Are you passionate about delivering seamless, memorable events? Do you excel in fast-paced environments where every day brings something new? Sodexo Corporate Services is seeking an experienced Eve...Show more

 • Promoted

Events Coordinator

Modern LawPhoenix, AZ, United States
Full-time

As our Community & Client Experience Manager, your mission is to ensure that every person who interacts with Modern Law—whether they are a client in crisis, a referral partner, or a member of the A...Show more

 • Promoted

Events and Ministry Coordinator (Offsite, Part-time)

Apartment LifePhoenix, AZ, United States
Part-time

This is a part-time paid position.Events and Ministry Coordinators get to create and provide an excellent Apartment Life (AL) experience to residents and staff in an apartment community! Coordinato...Show more

 • Promoted

Event Coordinator

New ReachTempe, AZ, United States
Full-time

New Reach is a company based in Tempe, Arizona staffed with eLearning and marketing experts dedicated to advancing and improving the information-age through financial literacy.We are building a new...Show more

 • Promoted

Corporate Event Specialist

Avenue5 ResidentialPhoenix, AZ, United States
Full-time

Avenue5 is growing, and we are in search of a corporate event specialist to join our dynamic team of Fivers!.We are a vibrant third-party multifamily property management firm with locations across ...Show more

 • Promoted

Party Coordinator

Urban Air Adventure ParkPhoenix, AZ, United States
Full-time

PARTY COORDINATOR JOB SUMMARY The Party Coordinator is responsible for selling fun! Our ideal team member will serve as the 'First Point of Contact' of Urban Air and work with our guests to design ...Show more

 • Promoted

Event Support - Phoenix, AZ

Liberty Staffing LLCPhoenix, AZ, United States
Full-time

We are hiring event staff to support a large-scale event in Phoenix.Associates will help with various event-related tasks, provide excellent customer service, and maintain a professional appearance...Show more

 • Promoted

Senior Event Coordinator

Cardone VenturesParadise Valley, AZ, United States
Full-time

The Senior Event Coordinator at Cardone Ventures will play a pivotal role in the Events team, leading the coordination and execution of a high volume of events and workshops throughout the year.Thi...Show more

 • Promoted

Commencement Event Coordinator

Grand Canyon Education, Inc.Phoenix, AZ, United States
Full-time

Grand Canyon University! One of Arizona's leading institutions of higher learning.Located in the Valley of Sun in the heart of Phoenix, Arizona, GCU is a regionally accredited, private, nondenomina...Show more

 • Promoted

Marketing and Events Coordinator / Senior Marketing and Events Coordinator

Equity MethodsScottsdale, AZ, United States
Full-time

Marketing and Events Coordinator / Senior Marketing and Events Coordinator.Equity Methods is looking for an energetic, creative, and detail-oriented Senior Marketing & Events Coordinator to create ...Show more

 • Promoted

Event Coordinator

Alphabe InsightPhoenix, AZ, United States
Full-time

At Dinamic AS Group, we are committed to delivering exceptional customer experiences through innovation, professionalism, and a strong team culture.As a growing organization in the retail sector, w...Show more

 • Promoted

Event Coordinator

MarriottScottsdale, AZ, United States
Full-time

Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests.Transmit information or...Show more

 • Promoted

Event Vendor Coordinator

Rawhide IncChandler, AZ, United States
Full-time

The Event Vendor Coordinator is responsible for overseeing the planning, coordination, and on-site execution of events while managing all aspects of vendor, exhibitor, and sponsor participation.The...Show more

 • Promoted

Event Coordinator

Life Time FitnessPhoenix, AZ, United States
Full-time

The Events Coordinator is responsible for providing logistical and tactical support to the Events and Corporate Communications team as well as adult programming (Squash, Racquetball, Pickleball, an...Show more

 • Promoted

Activities and Event Coordinator

Management SupportScottsdale, AZ, United States
Full-time

Activities and Event Coordinator.Management Support property with [320] apartment units.San Antigua In McCormick Ranch.The schedule is flexible in order to meet mutual needs.Please review our MS we...Show more

 • Promoted

Tradeshow Coordinator

AtlasIEDPhoenix, Arizona, United States
Full-time

The Tradeshow Logistics and Event Coordinator is an asset in the creative support and coordination of shows and events for AtlasIED, and a key individual in ensure a high quality, memorable custome...Show more