Event Coordinator

Job Overview

**This is a part-time 25 hours per/week position. This individual must be in the office two (2) days a week (Monday & Thursday) with the 3rd day of the week being flexible based on events**

Coordinate, oversee and perform a wide variety of administrative and support services for the Events Director, Publisher and staff. Manage general office needs, support sales team, as well as the execution of local events. Serve as the local benefits and human resources liaison, coordinating closely with Corporate. Ensure office operations run smoothly and recommend improvements where needed.

Job Responsibilities

Event Support

• Pre-Event: Assist with event duties as needed; including but not limited to event registration, name tags, set-up/breakdown, communication to attendees, sponsors and honorees.
• Event Volunteers: Coordinate internal and external volunteers
• Virtual Events: Work with the corporate events team to coordinate and execute virtual events.
• Post-Events: Create a post-event recap report for use with sponsors and partners.

Office Administration

• Post Office and Printer: Be the local liaison with the post office and printer.
• Corporate Accounting Assistance: Assist the corporate accounting department with various items, as requested.
• Cash Management: Receive checks sent to the market and forward to the lock box. Notify customers of the lock box address.
• Business Unit Office: Manage all general office needs including telephone system, equipment service agreements, repairs and maintenance. Serve as liaison with office building management. Review and facilitate office supply requisitions and order fulfillment.
• Benefits and Human Resources: Coordinate employee onboarding, to include new employee orientation, office set up, business cards and I-9 verification. Assist employees in locating the correct employee service such as help desk, benefit service center, employee self-service tools, eagle-i and SharePoint.

Sales Team Support

• Salesforce: Assist Account Executives with order entry, and updates. Be knowledgeable about the system/process -- pipeline, meeting summaries, etc.
• Accounts Receivable: Assist Account Executives by printing and sending to customers with tear sheets as needed.
• Contract Administration: Manage client contract workflow, including the implementation and ongoing process management of electronic contracts as well as supporting the insertion order process as needed.
• Sales Collateral: Become expert in the SwiftPitch system and support the sales team in its use, as well as the local advertising and marketing resources found on Sharepoint.
• Corporate Coordination: Coordinate on behalf of the Publisher and Ad Director with the Corporate Accounting, National Sales Team, Clients Services, National Design Desk and other Corporate Resources as needed, to help ensure our clients have a positive experience with the Business Journal, and revenue generation is supported in general.

General

• Professional Development. Participate in all training offered by his or her business unit and ACBJ.
• Community. Participate in business unit-sponsored events promoting the paper.
• Other. Take on any other assignment requested by the Publisher or Business Unit Operating Head.

Skills & Experience

• Education: High School diploma -- 2-year college degree or equivalent experience preferred.
• Experience: Three to five years preferred.
• Specific Skills: Excel, word processing, Salesforce experience a plus; ability to learn new systems as needed.

Additional Job Information

The well-being of our employees is paramount. For that reason, ACBJ offers a variety of rich and competitive benefits including bundled health, dental and vision plans designed to meet our employees' needs. We also provide programs to support mental health and wellness and a generous time-off policy in support of taking the time needed to recharge.

Here are just a few of our programs:

* Paid Parental Leave
* 401K Plan with Employer Match
* Flexible Spending Accounts
* Employee Assistance Program
* Multiple Employee Dependent Scholarship Programs
* Commuter Flexible Spending
* Lifestyle Programs (Including incentives for healthy habits)
* Medical Infertility Services
* Corporate discount programs
* Employee Recognition/Service Awards
* And so much more!

(Benefits coverage indicated above may be based on employee participation in benefit programs and eligibility)

Salary Range

Not Available

Compliance Statement

This Company is an Equal Opportunity Employer. The Company considers applicants for all positions without regard to race, color, religion, national origin, gender, age, marital status, disability, veteran status, sexual orientation, genetic information or any other characteristic protected by applicable city, state or federal law. Appropriate CDC guidelines are being followed for the protection of our employees and customers.