Talent.com
American City Business Journals
Event CoordinatorAmerican City Business Journals • Phoenix, AZ
Event Coordinator

Event Coordinator

American City Business Journals • Phoenix, AZ
30+ days ago
Job type
  • Part-time
Job description

Job Overview

**This is a part-time 25 hours per/week position. This individual must be in the office two (2) days a week (Monday & Thursday) with the 3rd day of the week being flexible based on events**

Coordinate, oversee and perform a wide variety of administrative and support services for the Events Director, Publisher and staff. Manage general office needs, support sales team, as well as the execution of local events. Serve as the local benefits and human resources liaison, coordinating closely with Corporate. Ensure office operations run smoothly and recommend improvements where needed.

Job Responsibilities

Event Support

  • Pre-Event: Assist with event duties as needed; including but not limited to event registration, name tags, set-up/breakdown, communication to attendees, sponsors and honorees.
  • Event Volunteers: Coordinate internal and external volunteers
  • Virtual Events: Work with the corporate events team to coordinate and execute virtual events.
  • Post-Events: Create a post-event recap report for use with sponsors and partners.

Office Administration

  • Post Office and Printer: Be the local liaison with the post office and printer.
  • Corporate Accounting Assistance: Assist the corporate accounting department with various items, as requested.
  • Cash Management: Receive checks sent to the market and forward to the lock box. Notify customers of the lock box address.
  • Business Unit Office: Manage all general office needs including telephone system, equipment service agreements, repairs and maintenance. Serve as liaison with office building management. Review and facilitate office supply requisitions and order fulfillment.
  • Benefits and Human Resources: Coordinate employee onboarding, to include new employee orientation, office set up, business cards and I-9 verification. Assist employees in locating the correct employee service such as help desk, benefit service center, employee self-service tools, eagle-i and SharePoint.

Sales Team Support

  • Salesforce: Assist Account Executives with order entry, and updates. Be knowledgeable about the system/process -- pipeline, meeting summaries, etc.
  • Accounts Receivable: Assist Account Executives by printing and sending to customers with tear sheets as needed.
  • Contract Administration: Manage client contract workflow, including the implementation and ongoing process management of electronic contracts as well as supporting the insertion order process as needed.
  • Sales Collateral: Become expert in the SwiftPitch system and support the sales team in its use, as well as the local advertising and marketing resources found on Sharepoint.
  • Corporate Coordination: Coordinate on behalf of the Publisher and Ad Director with the Corporate Accounting, National Sales Team, Clients Services, National Design Desk and other Corporate Resources as needed, to help ensure our clients have a positive experience with the Business Journal, and revenue generation is supported in general.

General

  • Professional Development. Participate in all training offered by his or her business unit and ACBJ.
  • Community. Participate in business unit-sponsored events promoting the paper.
  • Other. Take on any other assignment requested by the Publisher or Business Unit Operating Head.

Skills & Experience

  • Education: High School diploma -- 2-year college degree or equivalent experience preferred.
  • Experience: Three to five years preferred.
  • Specific Skills: Excel, word processing, Salesforce experience a plus; ability to learn new systems as needed.

Additional Job Information

The well-being of our employees is paramount. For that reason, ACBJ offers a variety of rich and competitive benefits including bundled health, dental and vision plans designed to meet our employees' needs. We also provide programs to support mental health and wellness and a generous time-off policy in support of taking the time needed to recharge.

Here are just a few of our programs:

* Paid Parental Leave
* 401K Plan with Employer Match
* Flexible Spending Accounts
* Employee Assistance Program
* Multiple Employee Dependent Scholarship Programs
* Commuter Flexible Spending
* Lifestyle Programs (Including incentives for healthy habits)
* Medical Infertility Services
* Corporate discount programs
* Employee Recognition/Service Awards
* And so much more!

(Benefits coverage indicated above may be based on employee participation in benefit programs and eligibility)

Salary Range

Not Available

Compliance Statement

This Company is an Equal Opportunity Employer. The Company considers applicants for all positions without regard to race, color, religion, national origin, gender, age, marital status, disability, veteran status, sexual orientation, genetic information or any other characteristic protected by applicable city, state or federal law. Appropriate CDC guidelines are being followed for the protection of our employees and customers.
Create a job alert for this search

Event Coordinator • Phoenix, AZ

Similar jobs

Events and Marketing Coordinator

Snell & WilmerPhoenix, AZ, United States
Full-time

Marketing & Events Coordinator.Snell & Wilmer, one of the largest law firms in the Western United States, is seeking a full-time Marketing & Events Coordinator to work from the firm's Phoenix, Ariz... Show more

 • Promoted

Special Events Coordinator

MarriottPhoenix, AZ, United States
Full-time

Serve as the point of contact for clients and communicate with them by phone and email to respond to questions and requests.Enter and retrieve information contained in computer databases using a ke... Show more

 • Promoted

Marketing Events Coordinator

AxonPhoenix, AZ, United States
Full-time

Boston, Massachusetts, United States.Join Axon and be a Force for Good.At Axon, we're on a mission to Protect Life.We're explorers, pursuing society's most critical safety and justice issues with o... Show more

 • Promoted

Party Coordinator

Urban Air Adventure ParkPhoenix, AZ, United States
Full-time

PARTY COORDINATOR JOB SUMMARY The Party Coordinator is responsible for selling fun! Our ideal team member will serve as the 'First Point of Contact' of Urban Air and work with our guests to desig... Show more

 • Promoted

Activities and Event Coordinator

Management SupportPhoenix, AZ, USA
Full-time
Quick Apply

Activities and Event Coordinator.Management Support property with [.The Palisades at Paradise Valley Mall.The schedule is flexible in order to meet mutual needs.Please review our MS website prior t... Show more

Event Sales Specialist (SDR) - Phoenix, AZ

Robbins Research International, Inc.Tempe, Arizona, United States, 85281
$36,000.00 yearly
Full-time
Quick Apply

Tony Robbins’ Robbins Research International .For over 40 years we have helped millions of people transform their lives through events like Unleash the Power Within (UPW), Date With Destiny (DWD), ... Show more

Events Specialist

Park 66 CorporationScottsdale, Arizona, United States
Full-time
Quick Apply

This role focuses on logistics, organization, and customer engagement to ensure smooth and successful event operations.Assist with event planning, setup, and breakdown.Coordinate materials, equipme... Show more

Emergency Response Paramedic

AMRParadise Valley, AZ, US
Full-time

More Information about this Job:.FULL-TIME PARAMEDICS, APPLY TODAY!!.We’re hiring paramedics who are passionate about delivering compassionate, high-quality service and advanced patient care to our... Show more

 • Promoted

ADEK

US NavyMaricopa, AZ, US
Full-time

Aviation Operations & Support (Enlisted).Aviation Boatswain’s Mates in Aviation Operations & Support help launch and recover naval aircraft quickly and safely from ships and shore stations, handlin... Show more

 • Promoted

Event Coordinator

Alphabe InsightPhoenix, AZ, United States
Full-time

At Dinamic AS Group, we are committed to delivering exceptional customer experiences through innovation, efficiency, and a people-first approach.Our team is driven by professionalism, collaboration... Show more

 • Promoted

Entry Level Event Coordinator, marketing for a Bar, Restaurant and Nighclub

Lookout TavernPhoenix, AZ, United States
Part-time

Entry Level Event / Marking Coordinator.Lookout Tavern, a modern social tavern in North Phoenix, is seeking an Entry Level Event / Marking Coordinator to join their team.If you have a passion for p... Show more

 • Promoted

Restaurant Delivery - Flexible Schedule

DoorDashMaricopa, AZ, United States

DoorDash is the #1 category leader in food delivery, food pickup, and convenience store delivery in the US, trusted by millions of customers every day.As a Dasher, you’ll stay busy with a variety o... Show more

 • Promoted

Office Coordinator (Marketing)

A-Line Staffing Solutions LLCTempe, AZ, US
Full-time

Support the Oncology Product Management team with operational/administrative needs Prepare, organize, and manage product materials Maintain inventory (counting/tracking) Pack, organize, and ship pr... Show more

 • Promoted

Event Coordinator

Mettle MarketingPhoenix, AZ, United States
Full-time

Mettle Marketing's team take on Phoenix in the marketing and advertising world.Mettle offers its services to smaller and local companies so that they are able to get their brands out there and comp... Show more

 • Promoted

Events & Outreach Coordinator

B&F Contracting, Inc.Phoenix, AZ, United States
Full-time

B&F Contracting is seeking an organized, energetic, and detail-oriented Events & Outreach Coordinator to support company events, outreach initiatives, employee engagement, and branding efforts.This... Show more

 • Promoted

Party Coordinator

Urban Air Adventure ParksPhoenix, AZ, United States
Full-time

The Party Coordinator is responsible for selling fun! Our ideal team member will serve as the 'First Point of Contact' of Urban Air and work with our guests to design the perfect combination of foo... Show more

 • Promoted

Events Specialist

Axelon Services CorporationScottsdale, AZ, US
$30.00 hourly
Full-time

Pay Rate: $30-$31 per hour Summary: Location: Scottsdale, AZ Schedule: 9 AM - 5 PM or 8 AM - 4 PM, Monday - Friday, Hybrid - 3 days/week Role Type: Full-time Responsibilities: Collaborate with the ... Show more

 • Promoted

Sales Coordinator Remote - Maricopa

HMG Careersmaricopa, AZ, United States
Remote
Full-time

Are you ready to join an exceptional team that offers comprehensive training, benefits, and flexible working hours? Our ideal candidate embodies qualities such as adaptability, trainability, and a ... Show more

 • Promoted • New!

Event Coordinator

Kimley-HornPhoenix, AZ, United States
Full-time

Kimley-Horn, one of Fortune Magazine's "100 Best Companies to Work For," is looking for an Event Coordinator to join the corporate team in our Phoenix, AZ location.This role involves creating web a... Show more

 • Promoted

Sales Coordinator

Driftwood Hospitality ManagementScottsdale, AZ, United States
Full-time

The Sales Coordinator supports the Sales & Events departments.This position reports to the Director of Sales & Marketing, adheres to Company standards and accepts other responsibilities as assigned... Show more