Senior Records Management

Position Description Summary :

The Senior Administrative Support / Records Management Specialist provides comprehensive administrative and records management services within the USTDA Information Resource Center (IRC). This position ensures the proper maintenance, organization, and retrieval of physical and electronic records in accordance with federal regulations, Freedom of Information Act (FOIA) requirements, and agency policies. The incumbent serves as a subject matter expert in records management, ensuring compliance, efficiency, and customer-focused service delivery across administrative functions.

Responsibilities :

• Serve as the primary records custodian, overseeing the development, implementation, and enforcement of records management policies, procedures, and retention schedules.
• Manage and maintain records in both physical and digital formats to ensure accessibility, integrity, and compliance with FOIA and federal standards.
• Conduct regular audits of record systems, identifying opportunities for improvement and ensuring accountability.
• Provide training and technical assistance to agency staff regarding proper record creation, classification, storage, and disposal procedures.
• Evaluate program effectiveness and recommend enhancements to record management processes and administrative workflows.
• Support office administrative operations, including coordination of mail, file, and correspondence management.
• Coordinate and track the transfer, archiving, and destruction of agency records in compliance with federal retention guidelines.
• Assist in administrative service functions such as office management, facility coordination, and human resources support as assigned.
• Provide onsite assistance and technical troubleshooting for audio-visual (AV) equipment during meetings, conferences, and events.
• Maintain and ensure the security and confidentiality of sensitive information.

Skills & Experience :

Education :

Security Clearance Required :