Office Manager - Automotive Dealership

Job Description

Job Description

Office Manager – Automotive Dealership

We are seeking an experienced and detail-oriented Office Manager to oversee the daily operations of our dealership’s administrative functions. The ideal candidate will have a strong background in automotive office management, with a preference for individuals familiar with Toyota processes and Reynolds & Reynolds dealership management software.

Job Responsibilities

Manage and oversee daily operations of the dealership office, ensuring efficient workflow across all administrative functions

Supervise office staff, including hiring, training, scheduling, and performance management

Maintain accurate records for accounting, vehicle sales, registration, and title processing

Ensure compliance with all dealership policies, state regulations, and manufacturer requirements

Coordinate closely with the sales and service departments to support customer and operational needs

Oversee the preparation and submission of financial statements, payroll, and internal reports

Reconcile bank statements and general ledger accounts

Monitor and maintain internal controls and dealership documentation

Liaise with external vendors, auditors, and financial institutions as needed

Requirements

Candidates should demonstrate strong organizational, leadership, and communication skills. Knowledge of Toyota dealership operations and Reynolds & Reynolds software is highly preferred. Familiarity with DMV processes and automotive retail financial reporting is a strong asset.

Education and / or Experience

High School Diploma or GED required; Associate’s or Bachelor’s Degree in Business Administration or Accounting preferred

Minimum 3 years of experience in an automotive dealership office setting

Prior experience with Reynolds & Reynolds and Toyota dealership procedures strongly preferred