Accounts Payable Specialist

Accounts Payable Specialist

Gallaudet University, federally chartered in 1864, is a bilingual, diverse, multicultural institution of higher education that ensures the intellectual and professional advancement of Deaf and hard of hearing individuals through American Sign Language and English. Gallaudet maintains a proud tradition of research and scholarly activity and prepares its graduates for career opportunities in a highly competitive, technological, and rapidly changing world.

Reporting to the Supervisor of Accounts Payable, the Accounts Payable Specialist provides service to both internal and external customers and reviews financial documents for compliance to university policy and proper accounting.

Job Description :

• Generates reports and provides analysis of accounts payable data.
• Obtains and filters the data spreadsheet related to Workday invoices with matching exceptions, identify the reasons for the exceptions, and follow up with the purchase order requesters to amend the purchase order or adjust the associated receipts to match the invoice information.
• Generates the data reports related to pending invoices and match exceptions while facilitating communication regarding the processing
• Participates in online payment processing with automated invoice workflow and approval process with Workday Financial system; and manages payment requests and payment due dates to ensure payments are made in a timely manner.
• Acts as liaison to suppliers and cost managers both on and off campus regarding the status of invoices for processing; responds to in-person, staff, department emails, ServiceNow and telephone inquiries from cost manager, suppliers, students, faculty and staff; advises departments regarding departmental policies and procedures; and recommends course of action and provides direction.
• Manages workload so that invoices are paid by their due dates; and generates and reviews accounts payable aging report to ensure payments are made timely.
• Creates, updates, and maintains various vendor and supplier files and statistical records; completes requests for account adjustments and processing of credit memos; prepares reports of varying complexity; and assists with monthly reconciliations.
• Identifies opportunities for improvement in customer service, efficiency, and productivity for the Financial Operations unit of the Finance Office.
• Maintains good working relationships with members of the Gallaudet community and its constituencies; and assists with providing information and problem solving relating to accounts payable matters, understands and communicates the university policy.
• Establishes and maintains a positive and supportive working relationship with co-workers and supervisors.
• Demonstrates a genuine commitment to diversity, equity and inclusion in the workplace and participates in activities and workshops to foster continuous learning.
• Serves as a mandatory reporter under Title IX; and commits to completing Title IX training and other compliance requirements on an annual basis.
• Performs related and other duties as needed.

Required Qualifications :

Preferred Qualifications :

Knowledge, Skills, and Abilities :

Other Important Information :

Gallaudet University is an equal opportunity employer / educational institution and does not discriminate on the basis of race, sex, national origin, religion, age, hearing status, disability, genetic information, covered veteran status, marital status, personal appearance, sexual orientation, family responsibilities, matriculation, political affiliation, source of income, place of business or residence, pregnancy, childbirth, or any other unlawful basis. This policy is in compliance with Title VII of the Civil Rights Act, the Americans with Disabilities Act, the Rehabilitation Act, the Age Discrimination in Employment Act, the District of Columbia Human Rights Act, and other applicable laws and applies to all procedures affecting applicants and employees including, but not necessarily limited to : recruitment, hiring, placement, promotion, transfer, reassignment, reappointment, tenure, demotion, selection for training, layoff, furlough, and termination, compensation, and all other conditions or privileges of employment.