Executive Assistant - C-Suite

Executive Assistant

GFT is seeking an Executive Assistant with experience providing support to the C-Suite, preferably in the Greater Phoenix area or one of our West region locations. This role follows a hybrid work model, requiring regular attendance office / 3 days per week. GFT administrative professionals are essential for supporting the company's global operations; playing a key role in delivering a broader strategy to transform the business and improve efficiency. The support of this amazing team of professionals is the backbone of our ability to deliver infrastructure consulting and design services.

What you'll be challenged to do : As Executive Assistant to the CEO and CFO, you will play an integral part in coordinating the day-to-day activities of our executives. We are looking for someone who is detail-oriented and is capable of working within a fast-paced, growing and rapidly changing environment that is mission-driven and people-centric. The ideal candidate will support both strategic and tactical efforts, exercise good judgment in various situations, possess strong written and verbal communication skills, demonstrate administrative and organizational skills, while maintaining a realistic balance across multiple priorities. Approximately 75% of your time will be spent supporting GFT's CEO, with 30-50% dedicated to personal tasks during the workday. The remaining 25% of this person's time will be spent supporting the CFO.

In this capacity, the successful candidate will be responsible for the following :

• Provide high-level administrative support to the CEO and CFO, ensuring seamless day-to-day operations.
• Manage complex calendars, including scheduling meetings, prioritizing commitments, and resolving conflicts proactively with minimal direction.
• Coordinate travel arrangements, including flights, accommodations, and itineraries, ensuring efficiency and cost-effectiveness.
• Reviewing, prioritizing and responding to executive correspondence on their behalf.
• Making travel budget or resource decisions based on guidance without routine approval.
• Prepare and edit correspondence, presentations, reports, and other documents with a strong focus on accuracy and professionalism.
• Handle confidential and sensitive information with discretion and sound judgment.
• Build relationships with key stakeholders in the CEO's internal and external network.
• Acting as liaison between executive and department leaders, at times serving as a proxy in meetings.
• Making decisions on sensitive matters (e.g. handling confidential HR or Legal issues) that involve exercising judgement and discretion.
• Prioritize conflicting obligations and needs, independently and proactively carry out projects to completion on tight deadlines.
• Manage and contribute to special projects as needed.

Education | Experience : What you will bring to our firm :

What we prefer you bring :

Compensation : The salary range for this role is $90,000 - $120,000. Salary is dependent upon experience and geographic location.

Featured Benefits :

Company Overview : At GFT, a privately held AEC firm, we innovate where transportation, water, power, and buildings converge. We call this the Infrastructure of Life. We measure our success by the strength of our relationships that's why we're the employer of choice for 5,000+ of the industry's brightest engineers, planners, architects, inspectors, designers, and more. Our clients choose us for our expertise and prefer us for our nimble approach, creativity, and personal touch. Backed by over a century's experience, together we're building a lasting legacy for future generations : stronger communities, a healthier planet, and better lives. GFT : Ingenuity That Shapes Lives GFT is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans' status or other characteristics protected by law.

Location : Phoenix, AZ; Denver, CO; Salt Lake City, UT; Los Angeles, CA; San Diego, CA Core Business Hours : 8 : 00 AM 5 : 00 PM Employment Status : Full-Time Application Deadline : 11 / 27 / 2025 Salary Range : $90,000 - $120,000 Salary dependent upon experience and geographic location