Administrative Assistant

Job Description

Job Description

THE AMERICAN SCHOOL FOR THE DEAF

ANNOUNCES AN OPENING FOR

Administrative Assistant, Autism Program

CLOSING DATE : Until Filled

REVISED : 10 / 08 / 2025

POST : 10 / 09 / 2025

The American School for the Deaf (ASD) is the oldest school for the deaf, founded in 1817 by Thomas Hopkins Gallaudet and Laurent Clerc. The American School for the Deaf is committed to serving deaf and hard of hearing infants, youth, and their families in development of intellect and the enhancement of quality of life utilizing specially designed instruction through an American Sign Language and English Bilingual Approach, empowering them to become educated and self-directed life-long learners.

ASD is located in West Hartford, a town recognized as one of the top ten towns for raising families. West Hartford residents value education, evidenced by the high quality of public and private schools. There is also much to do in West Hartford. There is a wide array of parks and recreation. There are pools and hiking trails. There are historic sites to visit as well. If shopping is on the list, then Blue Back Square, located in the center of town, offers many retail stores and a variety of restaurants to satisfy everyone.

POSITION DESCRIPTION

Position : Administrative Assistant

Department : PACES / Autism

Supervisor : Assistant Principal or Designee

Description : 12 months – Benefits eligible

Union or NCB : Union

SCOPE OF DUTIES Under the supervision of the Principal / Assistant Principal or designee, performs general administrative and secretarial duties for the Autism department.

PRIMARY DUTIES

• Performs general office duties.
• Maintains an organized filing system for department including student records.
• Arranges meetings and spaces, including setup and coordination for department staff and events.
• Provides a professional and welcoming space for students, staff, and visitors.
• Assists with the Principal / Assistant Principal’s schedule, calendar, and program planning.
• Facilitates the planning and implementation of program operations.
• Works with the Business Office on matters relating to the PACES Autism department budget, processes purchase orders, and ensures receipts are returned in a timely manner.
• Orders supplies and maintains inventory for the office and related programs.
• Prepares correspondence and organizes, updates, and maintains department records, files, and databases.
• Maintains employee attendance records within the department.
• Creates agendas and maintains minutes for department meetings.
• Serves as a point of contact for students and parents regarding activities and general department inquiries.
• Assists in the collection and dissemination of information.
• Performs other related duties as assigned.

MINIMUM REQUIREMENTS

SALARY AND BENEFITS :

ASD is ALL ways able. If you require an accommodation to apply for this position, please contact the Human Resources Department.

The American School for the Deaf does not discriminate on the basis of an individual's age, ancestry, color, genetic information, learning disability, marital status, past or present history of mental disability, intellectual disability, national origin, physical disability, race, religious creed, sex (including pregnancy, transgender status, gender identity or expression, sexual orientation, or civil union status) work place hazards to reproductive systems, and criminal record (in state employment and licensing).

All applicants will be screened, and the most highly qualified applicants will be invited to interview.