Purchasing Coordinator

Job Description

Job Description

At Vector Security We Think Big, Do the Right Thing, and Make a Difference Every Day! If this is how you like to work, we’d like to invite you to join our team as our new Purchasing Coordinator!

We offer great benefits, a competitive salary, and growth opportunities. We think you’ll find what you want here because what we do matters - to us, our customers, and most of all, our team members.

Location : Gainesville, VA

Summary :

As a Purchasing Coordinator, you will be responsible for prioritizing, preparing, and processing equipment purchase requests for the business units.

What You'll Do :

Ordering :

Monitor the D365 Purchasing Request Queues throughout the day to self-assign new purchasing requests from the Installation and Service teams.

Prioritize purchase requests and coordinate with the team to ensure deadlines are met.

Daily logging of vendor equipment shipping tracking information into Microsoft D365 for use by the project and service teams.

Daily maintenance of Shipping Tasks in Microsoft D365, responding to internal inquiries, updating requests.

Reviewing current shipment tracking data on open orders, requesting fresh tracking for backorders, sending out weekly reports to the business units as needed.

In cases of extended product lead times in your order que, pursue alternative authorized suppliers and vendors.

Work with Product Management and business units to identify alternate or substitute parts.

Meet and maintain established SLAs for all ordering activities.

Other Support Activities as Assigned :

Backup the Purchasing Team as needed.

Backup Shipment Tracking Follow-Up.

What You'll Need :

• High School Diploma and / or Equivalent, Along with Two-Years of Experience in the Accounting Field :
• Must be able to work in standard office setting and environment 40 hours per week.
• Additional Experience :
• Minimum 1-Year experience in purchasing activities.
• Computer Literacy :
• Must be highly proficient in Excel – complex spreadsheets are utilized for a variety of tracking and management., knowledge of D365 - Preferred .
• Communication & Interpersonal Skills :
• Must be able to intelligently communicate (verbal and written) to internal and external Customers and Management.
• Organization / Prioritizing & Time Management.
• Capacity to Work Within Team-Oriented Work Atmosphere :
• Must be able to work with multi-departmental personnel in order to gain the information necessary to properly process invoices.
• Be Able to Work with and Maintain Confidential Information and Material :
• Must be able to maintain company and personnel confidential information, must possess a high level of Integrity.

What You'll Get :

We offer a “Total Rewards”  package including :

• Competitive Compensation with Incentive Eligibility.
• Medical, dental and vision coverage
• Company paid life and AD&D insurance.
• Company paid short- and long-term disability.
• Voluntary benefit products
• 401k retirement savings plan
• Flexible Spending Account
• Paid time off
• Tuition reimbursement
• Employee Assistance Program (EAP)

About Us :

We are one of the largest security integrators in the country and have proudly been installing innovative security and smart automation solutions in homes and businesses for more than 50 years. Our purpose is to make our world more secure, connected and empowered, one customer at a time.

Our Values :

• Win as a team.
• Do the right thing.
• Make a difference every day.
• Get it done.
• Think big.

If you share these ideas, we’d love to hear from you!

Vector Security is a Drug-Free Workplace

Vector Security is an Equal Opportunity Employer

All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, transgender, national origin, veteran, or disability status.