Administrative Assistant

Job Description

Job Description

We are looking for a highly organized and proactive Administrative Assistant to join our team in Acton, Massachusetts. In this long-term contract position, you will play a key role in supporting executive-level staff while managing office operations and reception duties. This on-site role offers the opportunity to work in a dynamic environment with flexible hours between Monday and Friday.

Responsibilities :

• Provide executive support to C-suite staff, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Oversee office management tasks such as organizing lunches, reserving conference rooms, and ensuring smooth daily operations.
• Perform receptionist duties, including answering inbound calls, greeting visitors, and managing correspondence.
• Assist with administrative tasks such as creating presentations, compiling spreadsheets, and handling data entry.
• Maintain organizational systems to track tasks, follow up on pending items, and ensure deadlines are met.
• Take initiative to identify and address potential issues or needs before they arise.
• Communicate priorities effectively and work independently to manage multiple tasks.
• Support the team by maintaining an organized and welcoming office environment.
• Collaborate with various departments to ensure seamless communication and workflow.
• Uphold confidentiality and professionalism in all interactions and responsibilities.
• Proficiency in Microsoft Office Suite, including Excel, PowerPoint, and Word.
• Strong organizational skills and attention to detail.
• Ability to anticipate needs and proactively solve problems.
• Excellent communication skills, both written and verbal.
• Demonstrated ability to work independently while managing multiple priorities.
• Previous experience in administrative assistance or office management roles.
• Comfortable handling receptionist duties and interacting with clients or visitors.
• Ability to follow through on tasks and ensure closure of loops.