Administrative Assistant

Job Description

Description : RESPONSIBILITIES

Interact with internal staff and external business contacts

Schedule meetings as well as catering arrangements, maintaining meeting agenda and materials

Create, revise, analyze proof-reading, and distribute various types of documents, presentations, and spreadsheets (Microsoft Excel, Word, PowerPoint, Outlook).

Prepare monthly and quarterly reports as required

Make travel arrangements, prepare itineraries and managing calendars

Manage office supply inventory and order supplies as needed

Distribute mail and arranging shipment of packages

BASIC QUALIFICATIONS

High school diploma / GED

Advanced proficiency in Microsoft Word, Excel and PowerPoint; Outlook and Sharepoint

Experience in administrative support

PREFERRED QUALIFICATIONS

Knowledge of Livelink Document Management features

Recent work experience in dealing with building facilities-managing office space

Proficient with SAP, Livelink / EDMS and CATS