US_Executive Assistant III

We are a national staffing firm and are currently seeking an Executive Assistant (hybrid) for a prominent client of ours. This position is located in Cambridge, M Details for the position are as follows :

• Pay rate up to $42hr based on experience
• This is a hybrid role; available to be in person in the Cambridge office on days where external and critical meetings are held (typically 2 days per week but can be variable with some weeks requiring more in person presence, some no in person presence)
• 6+month contract - (potential to extend or convert based on performance & budget).
• Manage Department Leads complex calendars, prioritizing internal and external engagements to optimize effectiveness.
• Schedule internal and external project-related calls and meetings
• Manage in-person meetings with external parties
• Manage team meetings (non-project related) and organize team building activities
• Coordinate Conference registrations and assist with planning / scheduling conference related meetings when applicable.
• Process expense reports in compliance with company policies.
• Coordinate detailed domestic and international travel plans including flights, accommodations, and transportation.
• Office management, including supplies, and liaison with IT and facilities
• Demonstrated ability to collaborate across functions and work effectively with other Executive Assistants across the company to ensure alignment and consistency in scheduling, communications, and major events.
• Strong organizational skills with the ability to manage competing priorities and anticipate needs.
• Time management and problem solving
• Highly responsive to team's request / needs
• High level of discretion and ability to handle sensitive matters with integrity.
• Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Teams), and collaboration platforms such as SharePoint.
• Strong relationship-building skills to foster collaboration across diverse teams.
• A minimum of 5 years of experience supporting multiple executives in fast-paced, high-visibility environments, preferably within life sciences, operations, or technical functions.
• Experience working with pharmaceutical, medical device, or biotechnology companies.

If you are interested in hearing more about the position, please respond to this posting with your resume attached or contact me at 813-321-1674.