Staff Accountant IV - Construction Industry

Staff Accountant IV Construction

Staff Accountant IV is a senior-level accounting professional responsible for managing complex accounting tasks specific to the construction industry. This role involves overseeing financial reporting, budgeting, compliance, internal controls, reconciliations, licensing, cash receipts, intercompany invoicing, consolidation, banking, tax preparation, and quarterly reporting. The Staff Accountant IV will work closely with the Controller, accounting staff, senior management, and other stakeholders to ensure accurate and timely financial information and strategic financial insights.

Duties/Responsibilities

• Project Accounting and Financial Reporting
  • Prepare and review monthly, including Work in Progress (WIP) report.
  • Conduct detailed financial analysis of project costs, identifying trends, variances, and opportunities for improvement.
• Budgeting and Forecasting
• Compliance and Internal Controls
  • Ensure compliance with GAAP, company policies, and relevant construction industry regulations.
  • Maintain and monitor internal controls to safeguard company assets and ensure financial accuracy.
  • Support corporate personnel with external and internal audits, addressing any identified issues promptly.
• Reconciliations
  • Perform and oversee monthly reconciliations of general ledger accounts, including bank reconciliations, accounts receivable, and accounts payable.
  • Work with accounting team to ensure timely resolution of discrepancies and variances identified during reconciliations.
  • Maintain detailed and organized records to support audit and review processes.
• Journal Entries
  • Prepare accrual, expense allocation, inter-company, and other miscellaneous journal entries on a monthly basis.
  • Ensure all journal entries are accurately recorded and properly supported by documentation.
• Equipment and Fixed Asset Management:
  • Maintain and update the fixed asset register, ensuring accurate records of equipment and assets owned by the company.
  • Track the acquisition, depreciation, and disposal of assets, ensuring compliance with accounting standards and company policies.
  • Coordinate with the operations team to ensure accurate tagging and physical tracking of all equipment and fixed assets.
  • Assist in conducting periodic physical inventory checks and reconciling discrepancies with the fixed asset register.
  • Assist in preparation of reports on asset utilization, depreciation schedules, and asset valuations as needed for financial reporting.
• Licensing and Permits
• Cash Receipts and Intercompany Invoicing
  • Post cash receipts daily, accurately and timely, ensuring proper allocation and recording.
  • Prepare and process monthly intercompany invoices, ensuring accurate billing and reconciliation between entities.
• Consolidation and Financial Statements
  • Perform consolidation of financial statements for two entities, ensuring accuracy and completeness.
  • Prepare consolidated financial statements, including eliminations and adjustments as necessary.
• Banking
• Tax Preparation and Reporting
  • Compute and prepare city, state, county, and property taxes, ensuring compliance with all tax regulations and deadlines.
  • Prepare and submit quarterly and annual tax reports, maintaining detailed records for audit and review purposes.
• Team Leadership and Development
  • Lead and mentor junior accounting staff, providing guidance and support in their professional development.
  • Foster a collaborative and high-performance work environment, encouraging continuous improvement and innovation.
• Systems and Process Improvement
  • Assist in the implementation of new accounting software and tools as needed, providing training and support to team members.
  • Other duties as assigned

Required Skills/Abilities

• Broadly applied software including Microsoft Office Suite, advanced knowledge using Microsoft Excel, experience is a must.
• Proficiency in accounting software Sage 300 Construction and Real Estate and other financial tools.
• Ethics: High ethical standards and integrity, with a commitment to accuracy and compliance.
• Strong analytical and problem-solving abilities, with a keen eye for detail.
• Ability to multi-task and handle multiple priorities
• Ability to meet stringent deadlines and provide reports on a timely basis
• Ability to work independently
• High ethical standards and integrity, with a commitment to accuracy and compliance.
• Excellent verbal and written communication skills, with the ability to convey complex financial information to non-financial stakeholders.

Education and Experience

• Bachelor's degree in accounting, Finance, or a related field
• Minimum of 5-10 years of accounting experience, with at least 5 years in the construction industry.
• Proficiency in accounting software Sage 300 Construction and Real Estate, Vista by Viewpoint, Microsoft Office applications, and financial reporting tools.
• In-depth understanding of construction accounting principles, job costing, WIP reporting, prevailing wage laws, licensing requirements, tax preparation, and consolidation processes.

Working Conditions

The physical and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

• Travel: Occasional travel may be required.
• Hours: Full-time position with potential for extended hours during peak periods or project deadlines.
• While performing the duties of this job, the employee is required to walk, use hands to finger, handle objects, tools, or controls; reach with hands and arms; balance; stoop; bending or crouching; talk or hear. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Some lifting of files, opening cabinets. Bending or standing as necessary. Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times.

Work Environment

Position is sedentary with prolonged periods of standing, bending, sitting, kneeling