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Program Assistant
Program AssistantRutgers University • New Brunswick, NJ
Program Assistant

Program Assistant

Rutgers University • New Brunswick, NJ
6 days ago
Job type
  • Full-time
Job description

Posting Summary

Rutgers, The State University of New Jersey, is seeking a Program Assistant for the department of Surgery at the Robert Wood Johnson Medical School.

Under the direction of the Graduate Medical Education Program Coordinator or Program Manager, the Program Assistant supports the day-to-day activities related to the Residency and Fellowship Programs in the Department. Assists with the department programs.

Among the key duties of this position are the following:
  • Assists managers, administrators, and faculty with matters relating to the residency and fellows programs.
  • Gathers and organizes documents and files for the residency candidates, including application forms.
  • Prepares personnel and payroll forms for the residents, including staff transaction forms for newly hired housestaff.
  • Is responsible for the management and integrity of the databases for specific projects.
  • Participates in meetings.
  • Coordinates reservations of facilities, travel arrangements, agendas, and the overall set up of conferences, seminars, or workshops.
FLSA Exempt Grade 20S Salary Details Minimum Salary 56516.000 Mid Range Salary 67485.000 Maximum Salary 79886.000 Offer Information The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. Benefits Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:
  • Medical, prescription drug, and dental coverage
  • Paid vacation, holidays, and various leave programs
  • Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
  • Employee and dependent educational benefits (when applicable)
  • Life insurance coverage
  • Employee discount programs
Position Status Full Time Working Hours 37.5 Standard Hours 37.50 Daily Work Shift Day Work Arrangement This position requires a fully on-site work arrangement. Union Description HPAE 5094 Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP Qualifications Minimum Education and Experience
  • Bachelor’s Degree in a related field plus one (1) year of relevant work experience in an administrative function.
  • Equivalent experience, education and/or training may be substituted for the degree requirements.
Certifications/Licenses Required Knowledge, Skills, and Abilities
  • Excellent writing, organization, interpersonal communication skills and ability to function in a team environment are required.
  • Knowledge of Microsoft Office applications and using the Internet.
Preferred Qualifications Equipment Utilized Physical Demands and Work Environment
  • Physical Demands: Standing, sitting, walking, talking and hearing. No special vision requirements.
  • Work Environment: Office environment. Moderate noise.
Special Conditions
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Program Assistant • New Brunswick, NJ

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