Office Technician - School

Office Technician - School

The job of Office Technician - School is done for the purpose of assisting in the smooth and efficient operation of the office; greeting and directing visitors; ensuring accurate attendance accounting within the school; communicating attendance related information to appropriate parties; and providing information and/or direction as may be requested.

Essential Functions:

• Answers telephone calls for the purpose of screening calls, transferring calls, responding to inquiries and/or taking messages.
• Greets individuals entering the building for the purpose of responding to inquiries; and/or directing individuals to appropriate location in accordance with established building security procedures.
• Maintains automated student attendance system for the purpose of ensuring accurate tracking and documentation of student attendance.
• Notifies parents and/or guardians of student absences for the purpose of meeting district administrative requirements and mandated guidelines.
• Obtains attendance records for student entry and exit from campus during school hours for the purpose of ensuring accurate reporting of excused absences and truancies.
• Performs enrollment and withdrawal activities for the purpose of complying with established requirements.
• Prepares attendance-related reports and written materials for the purpose of conveying information regarding school and/or district activities and procedures.
• Processes a wide variety of documents and materials for the purpose of disseminating information in compliance with established administrative guidelines.
• Receives a variety of items for the purpose of ensuring distribution and delivery of materials to appropriate parties.
• Researches discrepancies of attendance information and/or documentation for the purpose of ensuring accuracy of attendance data.
• Responds questions from a variety of individuals for the purpose of providing information and/or directions as may be required.
• Verifies student related data for the purpose of ensuring the accuracy of the student records.

Other Functions:

• Administers emergency first aid and scheduled medication to students under the direction of health professional and during the absence of the health professional for the purpose of meeting immediate health care needs.
• Monitors students referred for illness or disciplinary action for the purpose of ensuring student welfare and maintaining a secure office environment.
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
• Troubleshoots equipment malfunctions for the purpose of performing minor repairs and/or referring to repair services.

Job Requirements:

Minimum Qualifications:

Skills, Knowledge and Abilities:

SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including using pertinent software applications; preparing and maintaining accurate records.; applying job-related codes, regulations and laws.

KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and understand complex, multi-step written and oral instructions. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: concepts of grammar and punctuation; common office machines; and office methods and practices.; business telephone etiquette; job-related codes/laws/rules/regulations/policies.

ABILITY is required to schedule activities and/or meetings; gather and/or collate data; and use basic, job-related equipment. Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined and similar processes; and operate equipment using defined methods. Ability is also required to work with a wide diversity of individuals; work with a variety of data; and utilize job-related equipment. Problem solving is required to identify issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited to moderate. Specific ability based competencies required to satisfactorily perform the functions of the job include: being attentive to detail; adapting to changing work priorities; communicating with persons of diverse backgrounds; displaying tact and courtesy; working with frequent interruptions.

Responsibility:

Responsibilities include: working under direct supervision using standardized routines; providing information and/or advising others; operating within a defined budget. Utilization of some resources from other work units may be required to perform the job's functions. There is a continual opportunity to have some impact on the organization's services.

Working Environment:

The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 70% sitting, 15% walking, and 15% standing. The job is performed in a generally hazard free environment.

Experience:

Job related experience is desired.

Required Testing:

Certificates Continuing Educ./Training District Clearances Universal Background FLSA Status Approval Date Non Exempt