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Bixby Animal Clinic
Administrative AssistantBixby Animal Clinic • LONG BEACH, CA, US
Administrative Assistant

Administrative Assistant

Bixby Animal Clinic • LONG BEACH, CA, US
7 days ago
Job type
  • Full-time
Job description

As an Administrative Assistant, you will be the driving force behind the smooth operation of our office, ensuring that everything runs like a well-oiled machine! You’ll take charge of administrative functions, oversee team performance, and manage vendor relationships while fostering a positive work environment. Your leadership will empower your team to excel in their roles, and your organizational skills will keep our operations efficient and effective.

What you’ll do

  • Manage schedules, calendars, and appointments to optimize time management.
  • Coordinate event planning and logistics for meetings, training sessions, and team-building activities.
  • Handle vendor management to ensure quality service delivery and maintain productive relationships.
  • Maintain organized filing systems and clerical records for easy access to information.
  • Supporting teams across multiple sites with coaching and hands-on training
  • Coordinate with contractors, vendors, and third-party service providers for maintenance and improvement projects.
  • Assist with Social media & marketing/advertising
  • Manage community relations programs
  • Prepare reports, correspondence, and documentation as needed
  • Support leadership team in organizational projects and process improvements
  • Responding quickly and professionally to customer concerns
  • Building strong relationships with clients, vendors, and onsite staff
  • Ordering business card and setting up emails.
  • Maintain vendor relationships and assist with new vendor accounts.
  • Other duties as assigned

Basic qualifications

  • Bachelor's degree in Human Resources, Business Administration or similar field
  • Previous experience working as an HR or Admin Assistant.
  • Ability to work independently with little supervision required.
  • Ability to remain calm while working under pressure in a busy environment.
  • Ability to work within timeframe of standard policies and procedures.
  • Ability to maintain confidentiality related to sensitive company and employee information.
  • Excellent ability to multi-task and prioritize in a busy, fast-growth environment.
  • Proficiency in MS Word, Excel and Power Point is essential.
  • Strong problem-solving and decision-making skills
  • Exhibit extraordinary discretion, confidentiality, flexibility, and willingness to work closely with our team.
  • Preference working with Monday.com and SharePoint

Job Type: Full-time

Benefits:

  • 401(k) matching
  • Dental insurance
  • Employee discount
  • Health insurance
  • Health savings account
  • Paid time off
  • Vision insurance

Work Location: In person

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Administrative Assistant • LONG BEACH, CA, US

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