Administrative Assistant - Middle School

Administrative Assistant - Middle School

In addition to providing administrative support to the Principal, the Administrative Assistant acts as Office Manager for the middle school. Assistant will coordinate and supervise general business activities and provide oversight, evaluation and backup to the office support staff (Health Assistant, Receptionist, Registrar and/or bookkeeper). Assistant will also coordinate the school's staffing and hiring activities, and continually promote and develop good community relations among various community and school clientele. ESSENTIAL PHYSICAL REQUIREMENTS: Occasional lifting of five (5) to twenty (20) pounds Frequent sitting and standing; occasional bending, squatting, reaching, stooping Frequent repetitive motion of hands - keyboarding, writing, etc.ESSENTIAL ENVIRONMENTAL REQUIREMENTS: Typical educational office setting with overhead lighting and minimal to moderate noise level.

Responsibilities:

Maintain advanced proficiency in technology systems used in schools.

Liaison with district community relations alerting the district to crisis situations, good news, student celebrations, etc.

Draft and produce letters, memoranda, reports, special projects; such as newsletters, handbooks and other related materials and documents in an accurate and timely manner. Deal with matters of a highly confidential nature.

May supervise office staff.

Maintain files on personnel, including evaluations, other confidential information including emergency contacts and crisis management process.

Perform other related duties as assigned or requested.

Manage a variety of personnel functions, such as substitute teachers, staff leaves and leave records, pay sheets, and personnel hirings/terminations.

May develop, evaluate and cross-train the work of support clerical personnel and make routine decisions.

Continually look to improve administrative processes.

Maintain the principal's calendar, make appointments, schedule meetings and conferences. May assist in maintaining electronic media. May assist in maintaining overall calendar of school and community events

May prepare and distribute a variety of regular and special reports for administration, the district and the state.

Coordinate a variety of building and staff activities: beginning and end-of-year check-in and check-out, back to school nights, parent teacher conferences, building security measures, on line student check in, etc.

Education:

High School or Equivalent (Required)

Skills:

Advanced troubleshooting skills for Windows, Mac, Chrome, iOS platforms, Verbal and written communication skills in English and a demonstrated ability to read and comprehend written/graphic and oral instructions. Computer applications skills: Microsoft Office. Problem solving, organizational, and analytical skills, including budget oversight. Excellent verbal and written communication skills. Excellent customer service skills. Is flexible. Has the ability to work cooperatively with supervisors and co-workers. Has the ability to understand and follow complex oral and written instructions. Has the ability to perform responsibilities without the necessity of close supervision. Has the ability to effectively communicate with the school district community. Has the ability to lead teams. Maintains a generally positive attitude. Observes all District policies and procedures.

Position Type:

Regular

Primary Location:

Mesa Middle School

One Year Only (Yes or No):

No

Scheduled Hours Per Week:

40

FTE:

1.00

Approx Scheduled Days Per Year:

222 Work Days

• (260 days indicates a year-round position. Time off [or Off-Track Days] are then granted based on the position. Any exceptions to the normal off-track time will be noted in the Additional Position Details section above, as scheduled work days.)

Minimum Hire Rate:

$21.62 USD Hourly

Maximum Hire Rate:

$28.97 USD Hourly

Full Salary Range:

$21.62 USD - $36.32 USD Hourly

• All salary amounts listed above are based on a full-time (1.0) FTE. If applicable, part-time salaries will be prorated according to the assigned FTE.

Benefits:

This position is eligible for health, vision, dental, health savings account (HSA), flexible spending accounts (FSA), District paid and voluntary additional (supplemental) life and accidental death and dismemberment insurance, short and long-term disability, critical illness and accident voluntary insurance, employee assistance program (EAP), voluntary 401(k), 403(b) and 457 retirement plan options.

Time Off Plans:

This position is eligible for paid sick and personal time.

This position will be open until filled, but will not be open past:

June 2, 2026