Administrative Assistant - Principal

Facilitate the efficient operation of the school administrative office and provide clerical services for the school’s administrative staff.

Actively engage in actions that contribute to the overall mission and strategic plan of Clear Creek ISD.

Qualifications

Education / Certification / Licensure

High School diploma or GED

Special Knowledge / Skills

Effective communication and interpersonal skills

Proficient word processing and file maintenance skills

Software knowledge to develop spreadsheets and databases

Strong organizational skills

Basic knowledge of accounting principles

Ability to maintain strict confidentiality

Experience

Minimum of 3 years secretarial experience preferably in a public education environment

Major Responsibilities and Duties

• Perform usual office routines and practices associated with a productive office (e.g. correspondence, telephone duties, scheduling, mail distribution, etc.)
• Exercise good telephone etiquette, take reliable messages, and route to appropriate staff.
• Assist principal, students, teachers, and parents as needed.
• Collect and compile data and prepare report of monthly payroll information for faculty and staff.
• Maintain principal’s calendar and schedule meetings; assure that the principal is fully briefed on the matters to be considered at meetings
• Establish and maintain files and provide information from the files such as student records, teacher records, and extracurricular activities.
• Maintain inventory of fixed assets, school supplies, and equipment.
• Maintain physical and computerized files including mailing lists, and office communications.
• Coordinate the check-n and checkout of teachers at opening and closing of school year and at other necessary times.
• Update and publish faculty handbook each year.
• Supervise student office workers.
• Coordinate clerical projects for the campus.
• Enter work / maintenance requests for campus.
• Receive, store, and issue supplies and equipment.
• Assist with campus budget preparation.
• Maintain issues / returns of key cards
• Maintain confidentiality at all times.
• Exhibit CCISD Core Values of trustworthiness, respect, responsibility, fairness, caring, and citizenship.
• Actively engage in actions that contribute to the overall mission and strategic plan of Clear Creek ISD.
• Stay up-to-date professionally through the selection of quality professional learning opportunities for personal growth.
• Research district policy, precedent, and current practices prior to taking action.
• Participate as an effective team member who contributes to district, department, and content goals.
• Demonstrates proficient levels of technology applications.
• Participates fully in drills and safety exercises to provide for the safety and overall emotional wellbeing of students.
• Utilize time wisely for effective management of job responsibilities.
• Maintain punctuality in daily work times, appointments, and meetings.
• Meet task completion deadlines established by supervisor.
• Maintain friendly customer-service-driven interactions with all stakeholders, students, teachers, administrators, and co-workers.
• Work cooperatively with co-workers and supervisors to ensure that the goals of the school / department are met.
• Maintain a positive and professional tone in all communication (i.e. email, written, and verbal).
• Perform other duties and accept other responsibilities as assigned.

Working Conditions

Mental Demands

Effective verbal and written communication; concentration while performing duties; ability to perform basic math; ability to maintain emotional control under stress

Physical Demands / Environmental Factors

Moderate standing, walking, bending, lifting; repetitive hand motions; prolonged use of computer; work with frequent interruptions