DreamWorks Feature - Administrative Assistant, Artistic Management

Administrative Assistant To The SVP Of Artistic Management

DreamWorks Animation is looking for more adventurous dreamers who shoot for the moon. We tell stories about the journeys our unconventional heroes take to make dreams come true. As a growth-minded studio, we pride ourselves on being one of the world's leading producers of high-quality, award-winning, animated films and series, reaching consumers around the globe. We push to feel more, laugh more, and build immersive new worlds.

DreamWorks creates a diverse array of original content in a variety of formats, delivering compelling stories with unique characters. We place tremendous value on the experiences our talent brings to the table from their own non-traditional paths to success. We believe in frequent communication and that transparency and trust yield the best work. We are a community of artists, technologists, innovators, and creators, who are passionate about animation and also happen to love eating lunch together.

If you are part of the fandom and believe teamwork makes the dream work, join us in #livingthedream and #doingyourdreamwork!

Provide administrative support to the SVP of Artistic Management through proactively managing Google calendars, scheduling meetings, preparing meeting agendas and materials, and answering phones to prioritize and screen calls.

Maintain discretion with highly sensitive and confidential materials and information.

Collaborate closely with DWA Executive offices and Productions to schedule meetings.

Responsible for preparing, processing and tracking of expense reports and coding purchasing card purchases and invoices.

Offer general administrative support to the Artist Management team, such as coordinating meeting logistics, planning team celebrations / events, printing materials and ordering supplies.

Coordinate logistics and invitations for training sessions, off-sites and special events as needed.

Coordinate and handle goodwill requests / gifts for employees.

Responsible for generating and updating ad hoc reports as needed.

Perform other miscellaneous administrative duties and special projects as assigned.

2-3 years of administrative experience.

High level of proficiency with GMail, Google Calendar, Google Suite & Microsoft Office.

Anticipate, exercise initiative, troubleshoot and solve problems on the fly with minimal direction.

Comfortable dealing with high level executives in a professional and confidential manner.

Great teammate with ability to prioritize multiple projects independently and establish priorities.

Excellent organizational skills, detail orientation and follow through.

Demonstrates flexibility in the face of change, projecting a positive demeanor.

Customer service skills including but not limited to a courteous and pleasant phone / email demeanor and demonstrated willingness to go above and beyond.

Hybrid : This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range : $54,080 - $62,400.

NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and / or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to AccessibilitySupport@nbcuni.com.