Office Manager

Office Manager

Reporting to the Chief of OSD, the Office Manager serves as the central point of contact for all teams and departments across OSD and will ensure documentation of key policies and procedures, develop intra-office communication protocols and materials, and perform other key administrative tasks to support the overall success of the Office for Students with Disabilities. This is a full-time, exempt position that will be paid for time worked on a salary basis.

The Office Manager will be held accountable for the following responsibilities :

• Track and manage the departmental budget and spending requests including review, approve and coordinate all office purchases via Oracle system.
• Manage the departmental recruitment, hiring, staffing, personnel actions and onboarding for full time employees and temporary, contract and consultant staff. Track and manage office spacing and staff location assignments and maintain seating charts.
• Order needed supplies and control supply inventory and onboard vendors as needed through the Procurement process.
• Identify and maintain proper business relations with key support departments to ensure CPS administrative procedures are adhered to and can be followed in an efficient and effective manner.
• Coordinate efforts for all events of the Office for Students with Disabilities. Create and manage master calendars for office staffing and operations. Coordinate all support and scheduling for the Department with internal and external stakeholders. Coordinate city-wide and district events sponsored by the Department.
• Manage schedule, phone calls, documents and files for Chief and Deputy Chief OSD Officers. Handle, troubleshoot and coordinate with appropriate managers timely responses to all confidential matters that are department-related.
• Ensure proper maintenance, operation and servicing of all office equipment.
• Manage administrative tasks associated with ad hoc and recurring activities. Perform special administrative projects as needed to facilitate office operations.
• Other duties as assigned

In order to be successful and achieve the above responsibilities, the Office Manager must possess the following qualifications :

Experience Required :

Knowledge, Skills, and Abilities :

Conditions of Employment : As a condition of employment with the Chicago Public Schools (CPS), employees are required to : Establish / Maintain Chicago Residency - Employees are required to live within the geographic boundaries of the City of Chicago within six months of their CPS hire date and maintain residency.