Front Desk / Office Assistant

Front Desk / Office Assistant

We are looking for a personable, organized, and proactive Front Desk / Office Assistant to join our team and ensure the smooth day-to-day functioning of our office operations. In this role, you will be the first point of contact for visitors and clients, while also supporting administrative tasks that keep the office running efficiently. If you have excellent communication skills, are highly organized, and enjoy multitasking, this is an excellent opportunity to grow your career in an administrative role.

Responsibilities :

• Act as the first point of contact for visitors and clients, providing a welcoming and professional experience.
• Answer and direct phone calls, responding to inquiries or transferring calls to the appropriate departments.
• Maintain a clean and organized front desk and common areas, ensuring a positive and professional office environment.
• Manage scheduling for office appointments, meetings, and conference room bookings.
• Provide administrative support to various departments, including data entry, filing, and document preparation.
• Assist with incoming and outgoing mail and deliveries, including distributing mail and preparing shipments.
• Monitor and order office supplies to ensure adequate stock and functionality of office equipment.
• Handle basic bookkeeping tasks, such as processing invoices or tracking departmental expenses.
• Coordinate the setup of meetings and events, including ordering catering or creating materials as needed.
• Support other team members with tasks or special projects as assigned by management.

Requirements :