Athletics Events Coordinator

Job Description

Boasting a 300-acre tree-lined campus in Houston, Texas, Rice University is ranked among the nation's top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.

Rice is also a wonderful place to work. Rice faculty, staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice's culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name RICE Responsibility, Integrity, Community and Excellence.

Position Summary:

The Athletics Events Coordinator will assist in the planning and execution of events for the department, including fundraising events, marketing efforts, and external event rentals. This position will report to the Assistant Director of Athletic Events and Rentals and will support the facilities, marketing, and development teams in the execution of high impact and revenue generating events. The ideal candidate for this position will be detail oriented, have experience planning events ranging from banquets to golf tournaments and beyond, and will have a passion for athletics.

Workplace Requirements:

This position is exclusively on-site, necessitating all duties to be performed in-person. Per Rice policy 440, work arrangements may be subject to change.

Must be available to work nights, weekends, and holidays as event schedule requires

Exempt (salaried) positions under FLSA are not eligible for overtime.

Minimum Requirements:

• Bachelor's degree
• One or more (1+) year of related experience

Skills Required:

• Must be able to correspond professionally both in writing and orally
• Must be familiar with MS Office Suite
• Highly organized, good time management, and sound judgment
• Good interpersonal and communication skills and the ability to work effectively with a wide range of people in a diverse community
• Demonstrated professional and effective public relations skills
• Knowledge of Microsoft Office Suite
• Ability to multi-task and work well in a team setting or individual setting
• Ability to work in a high-pressure environment
• Adaptable and supportive of a changing work environment
• Creative and forward thinking

Essential Functions:

• Responsible for planning and execution of assigned athletic department events.
• Oversee the planning and marketing of the department's annual fundraising events ranging from golf tournaments to banquets to reunions.
• Maintain event schedules, coordinate the event planning, contracting, and approval process, and administer facility and event management policies for internal events.
• Supervise and/or assign event staff working events to ensure proper management of events.
• Support the facilities and operations team in the management of external event rentals and athletic events.
• Ensures relevant facilities are in peak condition prior to hosting events.
• Collaborate with internal administrative units and sport program staff to execute high impact events.
• Work with the marketing team to execute fan engagement efforts surrounding athletic competitions such as oversight of Tailgate Owley at home football games.
• Reconcile financials of events to ensure vendors are paid and payments due Rice are collected in a timely manner, collaborate with the business office to manage expense budgets for each event.
• Other duties as assigned.