Administrative Assistant (Open Rank : (II-III)

Administrative Assistant

The Department of Otolaryngology Head & Neck Surgery has an opening for a full-time University Staff (unclassified) Administrative Assistant position. Positions in this level provide general clerical support to the office and academic operations of a department. Work includes, but is not limited to, administrative support to faculty, credentialing, travel coordination, ordering supplies, procurement functions, and other administrative tasks to support the unit's work.

Key Responsibilities :

• Manage complex faculty schedules / calendars as needed to include clinical activities and administrative responsibilities.
• Maintain faculty CV's, various web-based profiles, and promotional portfolios.
• Coordinate travel logistics and expenditures for faculty and visitors; establish reasonable travel budgets and plans in accordance with University policies and procedures.
• Create expense reports to reconcile charges on procurement cards and submit reimbursement requests through University and CU Medicine Concur. Route med-legal / consulting contracts for faculty; Process med-legal billings.
• Provide back-up support for other office personnel and participate in shared duties of support staff.
• Perform additional duties, assigned or unassigned, as required by the nature and scope of the position and in accordance with University of Colorado policies.

Work Location : Hybrid this role is eligible for a hybrid schedule of 2 days per week on campus and as additional as required for in-person meetings and events.

Why Join Us : The Department of Otolaryngology Head & Neck Surgery provides a full-spectrum of clinical care for pediatric and adult populations from general to highly subspecialized services, spanning from Colorado Springs to Metro Denver and the surrounding region. Our world-class faculty, state-of-the-art facilities, innovative research programs, and collegial, supportive culture provide an exceptional training environment for medical students, residents, fellows, visiting scholars, pre- and post-doctoral students, speech language pathologists, and audiology graduate students.

Why work for the University? We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including : Medical, Dental, Additional Insurance, Retirement 401(a) Plan, Paid Time Off, Vacation Days, Sick Days, Holiday Days, Tuition Benefit, ECO Pass.

There are many additional perks & programs with the CU Advantage.

Minimum Qualifications :

Applicants must meet minimum qualifications at the time of hire. A combination of education and related technical / paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.

Preferred Qualifications :

Knowledge, Skills and Abilities :

Conditions of Employment :

How to Apply : For full consideration, please submit the following document(s) : A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position. Curriculum vitae / Resume. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address.

Questions should be directed to : Carly Moses at carly.moses@cuanschutz.edu.

Screening of Applications Begins : Immediately and continues until position is filled. For best consideration, apply by August 31, 2025.

Anticipated Pay Range : The starting salary range (or hiring range) for this position has been established as :

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.