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First Legal
Accounts Payable SupervisorFirst Legal • Henderson, Henderson, NV, US
Accounts Payable Supervisor

Accounts Payable Supervisor

First Legal • Henderson, Henderson, NV, US
30+ days ago
Job type
  • Full-time
Job description

Position Summary

:

The Accounts Payable Supervisor is responsible for overseeing the day-to-day operations of the accounts payable function, ensuring accurate and timely processing of vendor invoices, employee expense reimbursements, and payment disbursements. This role supervises a team of AP specialists, maintains strong vendor relationships, enforces internal controls, and drives process efficiency in alignment with company financial policies.

The position plays a key role in supporting month-end close activities, audit readiness, and working capital management through disciplined AP operations and continuous process improvement.

Essential Duties and Responsibilities:

  • Oversee end-to-end AP processing including invoice receipt, coding, approval routing, and payment disbursement.
  • Manage weekly and off-cycle check, ACH, and wire payment runs.
  • Maintain vendor master data including onboarding, W-9 collection, and banking information updates.
  • Monitor AP aging and ensure liabilities are recorded and settled within agreed terms.
  • Resolve vendor disputes and escalated payment inquiries professionally and promptly.
  • Oversee employee expense report review and reimbursement processing in compliance with company T&E policy.
  • Ensure proper sales and use tax treatment on applicable vendor invoices.
  • Lead AP-related month-end close activities including accruals, cutoff review, and GL reconciliations.
  • Prepare and review AP subledger-to-GL reconciliations and resolve variances.
  • Support the preparation of cash disbursement forecasts and working capital reporting.
  • Produce AP performance metrics including invoice cycle time, aging analysis, and vendor payment compliance.
  • Assist with internal and external audit requests related to the AP function.
  • Identify and implement process improvements to enhance AP efficiency, accuracy, and scalability.
  • Enforce internal controls over the procure-to-pay cycle in accordance with company policy.
  • Support ERP system enhancements, automation initiatives, and AP-related system configurations.
  • Maintain and update AP policies, procedures, and desk documentation.

Job Qualifications:

  • Associate’s or Bachelor’s degree in Accounting, Finance, Business, or related field preferred
  • 5+ years of accounts payable experience, including 1–2 years in a supervisory or lead capacity
  • Experience in a high-volume, AP environment
  • Professional services, legal services, or project-based billing environment experience preferred
  • Strong working knowledge of AP processes, vendor management, and month-end close procedures
  • Experience with ERP systems (NetSuite preferred) and AP automation tools (Ramp preferred)
  • Proficiency in Microsoft Excel; experience with reporting and data analysis
  • Excellent verbal and written communication skills
  • Highly organized with strong follow-up discipline and attention to detail

Schedule/Locations:

  • Schedule: Monday-Friday 8:00am-5:00pm
  • Remote
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Accounts Payable Supervisor • Henderson, Henderson, NV, US

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