Police Building Maintenance Administrator

The Position

Come to a City that Builds Careers! As one of the largest cities in Broward County, the City of Hollywood provides an energetic, innovative and collaborative work environment for its employees. Want Top Notch Insurance? We offer low cost health insurance giving you the best value - Medical, Dental, Vision and Flexible Spending Plans. Need Work Life Balance? We have got you covered with a 4-Day Work Week and an Award Winning Wellness Program. And We Don't Stop There. The City of Hollywood provides a generous Paid Time Off Program inclusive of 13 Paid Holidays, Vacation Leave, Personal Leave, and Sick Leave. Repaying Student Loans? Employees at the City with 10 years of public service and on-time payments qualify for the Federal Student Loan Forgiveness Program. Let's Partner Together and Come Grow with the City of Hollywood.

Job Summary

Under general direction from administration and utilizing professional judgement, manages and oversees all building maintenance, custodial services, and capital project operations for the Police Department Headquarters. Ensures facilities are safe, functional, and maintained to City standards, and all construction and repair projects are managed in accordance with budget and schedule by overseeing and coordinating work with internal staff and external vendors.

Essential Job Functions and Responsibilities

Administer and oversee the maintenance, repair, and lifecycle management of Police Department facility systems, equipment, and infrastructure, ensuring operational reliability, safety, and alignment with City standards. Analyze and interpret architectural drawings, engineering plans, technical specifications, and operational manuals to support facility planning, system improvements, and capital maintenance initiatives. Develop project scopes, technical specifications, and procurement documentation for facility maintenance and improvement projects, and administer vendor and contractor performance to ensure project delivery, quality, and compliance with City procurement standards. Ensure full compliance with applicable safety regulations, building codes, engineering standards, and municipal policies through oversight of maintenance activities, inspections, and corrective action planning. Administer and monitor the facility maintenance operating budget, including forecasting operational needs, managing expenditures, and identifying cost-effective strategies for facility operations and capital improvements. Provide leadership and administrative oversight of maintenance and custodial personnel, including workforce planning, performance management, training and development, and making recommendations regarding hiring, promotion, disciplinary actions, and organizational improvements. Oversee the operation and integrity of facility monitoring, security, and access control systems, coordinating with Police Department leadership and City technology staff to ensure system reliability and operational security. Coordinate facility operations and capital maintenance initiatives across City departments, ensuring effective communication, regulatory compliance, and accurate documentation of maintenance activities, work orders, and asset management records. Serve as the departmental administrator for Police Headquarters facility operations, performing related duties and special projects as assigned to support departmental and City operational objectives. Develop and implement long-range facility maintenance and capital improvement plans for Police Department facilities, including lifecycle replacement strategies for building systems, infrastructure upgrades, and coordination with the City's capital improvement program to ensure sustainable and efficient facility operations. Administer facility-related contracts, service agreements, and preventative programs, ensuring vendor compliance with performance standards, procurement requirements, and contractual obligations while optimizing operational efficiency and cost control. Performs other job duties as assigned.

The Requirements

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Required: Must posses bachelor's degree in engineering, construction, or related field; supplemented by five (5) years of progressively responsible experience in public works or facilities maintenance, including four (4) years supervising union employees. Preferred: Additional degree in public administration or management; absence of disciplinary action in the last 36 months. Equivalent combinations of training and experience may be considered. Possession of a Basic Facility managers Course (BFMC) certification at time of application. Certificates, Licenses, Registrations: Valid Driver's License: With proof of automobile insurance Background and Driving Record: Must have acceptable background and driving record. Knowledge, Skills, Abilities: Knowledge of building maintenance, custodial operations, and facility management principles. Knowledge of budgeting, procurement, and personnel management. Skill in managing multiple projects and vendor contracts. Ability to interpret technical drawings and prepare cost estimates. Ability to supervise, train, and evaluate staff while maintaining compliance with collective bargaining agreements. Strong communication, leadership, and problem-solving abilities. Physical Demands: Work requires walking, sitting, and lifting up to 50 pounds. Manual dexterity and visual acuity are necessary. Must work indoors and outdoors as needed and take precautions against environmental exposure. Reasonable accommodations may be made. Work Environment: Work is performed primarily in an office setting with frequent field visits. Exposure to noise, weather, and mechanical hazards may occur. Must be adaptable to changing priorities and operational needs.

The Examination

Applicant Notification After an initial review of your application, if you are selected to move forward in the hiring process, you will receive an invitation to Vetted our pre-screening background platform where you will be asked to complete and upload the required information and documentation by the specified deadline. Examination: Depending on the number of applicants and the quality of their education and experience, the examination may consist of one or more of the following tests: written examination, performance examination, education and experience evaluation, oral examination and/or other job related examinations. You will be notified of the time and place of your examination when you file or later by mail. A passing grade is required on each part of the process. Repeated participation in any examination for which the same test is used is limited to once every 6 months. Your examination results will be sent by email as soon as possible after the grading is completed. Final passing grades are used to determine a candidate's position on the eligibility list of successful candidates. Departments fill vacancies from this list. The top three names are considered for each vacancy unless otherwise modified. Those not appointed are returned to the eligibility list for further consideration in accordance with the Civil Service Ordinance. The top three names are considered for each vacancy unless otherwise modified. Those not appointed are returned to the eligibility list for further consideration in accordance with the Civil Service Ordinance. Your name will remain on a register for one year according to open competitive examinations and two years for closed competitive except where labor contract conflicts. Your name may be removed from an eligibility list prior to one year according to Hollywood's Civil Service Ordinance or labor contracts. Your eligibility may be cancelled if you refuse a position or if you are not available for work. You are responsible for notifying the Employment Office, in writing, of any change in your address or telephone number. Special Accommodation and Communication Needs: The City of Hollywood provides necessary reasonable accommodation in the examination process upon request to persons with disabilities. Such requests must be made PRIOR to any scheduled examination. Veteran's Preference: The City values the service that veterans and their family members have given to our country, and as such, proactively recruits and hires veterans and qualified spouses to the greatest extent possible. Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements. To obtain veteran's preference, candidates MUST submit a copy of separation papers (DD214) and meet eligibility requirements as stipulated by the Florida Statutes. For additional information, please refer to the Florida Department of Veterans' Affairs.

Additional Information

All successful applicants will be required to pass an extensive background which may include criminal history searches, driving history checks, credit report, courthouse searches, education verification, employment verification, professional license verification, or other search methods as deemed necessary for the position. In addition, the applicant will be required to undergo a medical examination, which may include a drug screening, prior to appointment. EMPLOYMENT OF RELATIVES: The City of Hollywood has an Ordinance which regulates the employment of relatives of City employees. Effective January 28, 2008, a relative may only be hired under the following additional conditions: The relative must have competed in an appropriate examination process as determined by Human Resources and be placed on a civil service eligibility list; The relative must be among the top three ranked candidates available on the certified eligibility list unless expanded by the Civil Service Board; The Department or Office Director and the Director, Human Resources must demonstrate that it is in the best interests of the City of Hollywood to hire the relative of a public officer or employee. As of 12/15/2005 the City will require all newly hired employees to sign an affidavit affirming non-usage of tobacco or tobacco products within the last year prior to submission of application and will continue to be a non-user of tobacco products throughout employment with the City of Hollywood. REASONABLE ACCOMMODATION: The Employment Office will make reasonable efforts in the examination and workplace to accommodate persons with disabilities. Please advise Human Resources of special needs by calling (954) 921-3216. All applicants receive consideration for employment regardless of race, color, religion, gender, national origin, age, abilities, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression (except as limited by law, Personnel Rules, Collective Bargaining Agreements, or bona fide occupational disqualifications). The City of Hollywood is an Equal Opportunity / Equal Access Employer.