Payroll & Payables Specialist

Payroll & Payables Specialist

The All Energy Solar team is smart, dedicated to our customers, open minded, and fun. We are composed of the renewable energy industry's best talent. Our projects vary from small residential systems to large scale commercial projects. If you are ready to join a rapidly growing company with opportunities for upward mobility, we encourage you to apply with All Energy Solar.

The finance/accounting and human resources teams at All Energy Solar are committed to supporting our employees while driving the company's strategic initiatives forward. We are seeking a resourceful and skilled Payroll & Payable Specialist to join our department and ensure that all payroll and payables processing remains smooth, efficient, and fully compliant. Our ideal candidate possesses extensive knowledge of payroll regulations and compliance, alongside a strong proficiency in HCM system reporting and functionality. While Paycor HCM/HRIS experience is highly preferred, the role requires an onsite, full-time exempt professional who will report to the Controller and maintain a dotted-line reporting relationship with the Director Human Resources. We invite you to join our dedicated team if you are prepared to make a meaningful impact on our company's continued success.

Responsibilities & Essential Functions

• Payroll Process bi-weekly, commission, bonus, and prevailing wage payrolls for all employees, ensuring accurate, timely payments.
• Calculate and enter additional compensation, including incentives, retro pay, and reimbursements.
• Handle voluntary and legally regulated involuntary deductions, including tax levies and garnishments.
• Prepare manual checks for terminations and discrepancies per company policy.
• Manage year-end payroll reconciliations and W-2 administration.
• Perform administrative and statistical duties needed for payroll preparation.
• Partner with HR, Finance, Accounting, Sales, and Operations to coordinate cross-functional pay activities.
• Conduct routine data-integrity checks on payroll information.
• Manage data reporting and audits, including EEO-1 filings, Benefits Statements, and survey reports.
• Facilitate payroll system upgrades and related employee training.
• Audit systems for accuracy, recommend enhancements, and support users with training manuals.
• Investigate and resolve payroll inquiries, errors, and discrepancies.
• Recommend new procedures to enhance HR efficiency and the employee experience.
• Accounts Payable Manage the processing of vendor invoices through Stampli, ensuring full compliance with company regulations and protocols.
• Adhere to established company guidelines for accurate invoice coding and authorization.
• Collaborate closely with the Purchasing team to identify and resolve any discrepancies between purchase orders and vendor invoices.
• Maintain regular communication with internal parties to secure timely approvals and ensure punctual payments.
• Handle miscellaneous financial disbursements, including the review and processing of employee expense reimbursements.
• Accounts Receivable Cash Application: Handle incoming payment streams and deposit physical checks utilizing a check scanner.
• Other Duties Other duties and tasks as assigned by management. Contribute to a positive and inclusive work environment. Exemplify All Energy Solar core values (safety first, dependability, do the right thing, want to win).

Skills/Qualifications

Between 3 to 5 years of experience in payroll and AR/AP along with a high school diploma or GED is required; however, an Associate's or Bachelor's degree in Finance, HR, Accounting, Business, or a related field is preferred. A proven track record in administrative roles within Finance, HR, or Accounting, specifically emphasizing extensive payroll processing expertise. Candidates holding Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) status are highly encouraged to apply. Established background in managing multi-state U.S. payroll operations for a workforce exceeding 250 employees. Expertise in HR systems and procedures, with a strong preference for individuals familiar with Paycor HCM/HRIS. In-depth familiarity with advanced payroll practices including Prevailing Wage expertise and administration. Comprehensive understanding of employer and employee payroll tax obligations. Superior analytical and problem-solving capabilities, including the ability to reconcile complex data sets effectively. Exceptional communication and interpersonal skills, spanning written, verbal, and presentation formats. A self-motivated professional with a keen eye for detail, capable of working independently with minimal oversight. Strong multitasking skills with the ability to prioritize duties in a collaborative, high-energy environment. Applied knowledge of employment laws and regulations, such as FLSA, FMLA, EEO/AAP, ADA, Title VII, ERISA, and COBRA. Expert-level proficiency in Microsoft Office (Excel) and Google Workspace (Sheets). Capacity to manage sensitive information with the highest level of confidentiality and discretion. Demonstrated adaptability and resilience in the face of organizational change. A proactive team member dedicated to follow-through and achieving departmental efficiency goals. Excellent organizational and time management skills, with a focus on meeting strict deadlines. Strong sense of ownership regarding workspace and performance objectives. Helpful and professional demeanor in all interactions. Physical Requirements Prolonged periods sitting at a desk and working on a computer (frequent). Must be able to lift up to 30 pounds at times (infrequent). Ability to type at least 40 words per minute (frequent). Must be able to access and navigate each department at the organization's facilities.

Compensation & Benefits

This is a full-time exempt salaried position with an expected base annual salary range $60,000 - $70,000 (Depending on Qualifications & Experience). Onsite In-Person: This position is in-office at AES headquarters (St. Paul, MN). Schedule: Monday - Friday, 8:00 AM - 5:00 PM. Profit sharing bonus based on company performance. PTO accrual of up to 80 hours annually with an additional 40 hours after year 1. 6 paid holidays, plus 1 floating holiday (7 days/56 hours total Holidays). Health insurance (free individual plan option). Dental + Vision insurance (free for individuals). HSA and FSA options. 401K with company match (age 21+, eligible after 90 days of employment). Free employee assistance plan. Life insurance. Much more!

Apply Please include a cover letter and resume with your application. We can't wait to hear from you! Equal Employment Opportunity Statement (EEO) All Energy Solar is an equal employment opportunity (EEO) to all applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, we comply with applicable state and local laws governing nondiscrimination in employment in every location that we facilitate. All Energy Solar is a proud promoter of employment opportunities to our Military and Veterans.