Graduate Program Coordinator

Graduate Program Coordinator

The position works independently to manage all activities of the Neuroscience graduate program and the NIH graduate program, which is an interdepartmental program involving multiple departments at Brown University and NIH. Provides administrative, organizational, and financial management for both Neuro grad programs and the directors. Serves as the primary point of contact for external and internal program constituencies which include students, faculty, alumni, visitors, and NIH members. The incumbent works directly with the Neuroscience Education Manager, NSGPP, and the NIHGPP program directors as well as the Graduate and postdoc office in the division to implement curricular directives and mandates to meet program goals.

The Graduate Program Coordinator will also provide financial management for the two graduate programs and maintain graduate student appointments in GSIM. They will serve as a contact and liaison for graduate students, provide information and referrals to students as they pertain to financial support, information, housing, transportation, insurance, etc. The graduate Program Coordinator counsels students, faculty members, and other administrative staff in areas such as: recruitment, academic requirements, degree requirements, completion rates, and administrative resources. This position develops and maintains key relationships with various University partners. Works in conjunction with the program committees and DGS to support student-led events, student social events, and maintain the alumni network. Additionally, this role supports three annual conferences and the annual recruitment process. Maintains tables for training grant submissions and annual reports.

Job Qualifications

Education and Experience

• Required Bachelor's Degree with 1-2 years of related experience and/or equivalent combination of skills and experience.
• Proficiency in Office programs, web tools, Google tools, and an ability to rapidly learn new technology/programs

Job Competencies

• Ability to work independently and juggle multiple tasks, deadlines, and priorities.
• Strong organizational, administrative, and time management skills
• Strong computer skills, prefer experience/competence with Workday, GSIM, Banner, and College.net or equivalent systems.
• Expertise in handling assembling and complex spreadsheet files
• Ability to work under pressure in a deadline-oriented environment
• Excellent communication skills (both oral and written) to elicit and disperse information; to present information (including data) and communications in a clear and concise manner, to analyze and negotiate complex issues
• Ability to understand and navigate a complex campus environment, thereby creating a network of effective and collaborative connections across campus offices.
• Ability to organize and prioritize workload in a multi-tasking environment while maintaining careful attention to detail.
• Flexibility to work weekends/nights based on event needs

Criminal Background and Education Check Required

Please note: This position is not eligible for Visa sponsorship from Brown University.

Benefits of Working at Brown:

Please review additional information on the Benefits of Working at Brown.

Recruiting Start Date: 2026-07-07

Department: Department of Neuroscience

Grade: Grade 8

Worker Type: Employee

Worker Sub-Type: Regular

Time Type: Full time

Scheduled Weekly Hours: 37.5

Position Work Location: Hybrid

Submission Guidelines: Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

Brown University is a registered employer in the following states: Rhode Island, California, Colorado, Connecticut, Florida, Maryland, Massachusetts, New York, New Hampshire, New Jersey, North Carolina, Washington, D.C. All remote work must be performed in a state in which Brown is registered to do business.

Still Have Questions?

If you have any questions you may contact employment@brown.edu.

Brown is an E-Verify Employer.

EEO Statement: Brown University provides equal opportunity and prohibits discrimination, harassment, and retaliation based upon a person's race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, in the administration of its policies, programs, and activities. The University recognizes and rewards individuals on the basis of qualifications and performance. The University maintains certain affirmative action programs in compliance with applicable law.