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Marketing Executive AssistantTailored Management Services • Fort Lauderdale, FL, US
Marketing Executive Assistant

Marketing Executive Assistant

Tailored Management Services • Fort Lauderdale, FL, US
7 days ago
Salary
$50,000.00 yearly
Job type
  • Full-time
Job description

Marketing Executive Assistant

Location: Downtown Fort Lauderdale, FL (Onsite) Pay: $50,000 to $75,000/year (Depending on experience) Schedule: Monday to Friday, standard business hours Department: Marketing

About the Role:

This position provides executive and administrative support to the Chief Marketing Officer while assisting the broader Marketing Department with daily operations, projects, and firm-wide initiatives. The Marketing Executive Assistant will play a key role in coordinating schedules, managing department logistics, supporting promotional activities, and ensuring smooth execution of marketing programs. This hands-on role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while delivering excellent service to internal teams, clients, and external partners.

Key Responsibilities:

  • Provide administrative support to the Chief Marketing Officer and assist with department-wide initiatives and projects.
  • Coordinate internal and external meetings, including scheduling, logistics, and follow-up support.
  • Manage promotional product requests, inventory tracking, distribution, and vendor coordination.
  • Assist with the creation, ordering, and production of marketing materials and promotional items through third-party vendors.
  • Coordinate shipping, receiving, printing projects, and office service requests as needed.
  • Track and reconcile department expenses, including credit card transactions, invoices, and expenditures for the CMO, Director, and Marketing team.
  • Support administrative accounting functions, including expense reports and accounts payable processes.
  • Partner with the Accounting team to ensure timely invoice processing and expense management.
  • Assist with onboarding activities, including coordination of employee headshots and related vendor services.
  • Support social media efforts by assisting with content assets, updates, and platform management as directed.
  • Conduct research and provide administrative support for marketing initiatives, special projects, and ad hoc requests.
  • Assist with large-scale marketing campaigns, projects, and department initiatives as needed.
  • Perform additional duties and projects as assigned.

Qualifications and Skills:

  • 2+ years of experience in an administrative, executive assistant, marketing coordinator, or similar support role preferred.
  • Strong organizational skills with the ability to manage multiple projects, deadlines, and priorities.
  • Excellent attention to detail with strong follow-through and problem-solving abilities.
  • Experience coordinating schedules, vendors, invoices, and administrative processes.
  • Comfortable supporting executive-level leadership and cross-functional teams.
  • Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office technology.
  • Strong written and verbal communication skills with a professional client-service mindset.
  • Ability to work independently, maintain confidentiality, and handle sensitive information.
  • Experience supporting marketing initiatives, social media, or promotional campaigns is a plus.
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Marketing Executive Assistant • Fort Lauderdale, FL, US

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