House Manager & Family Assistant

House Manager & Family Assistant

We're a dynamic, active household of five with three school-age children and a lively rhythm built around sports, school, and family time. Both parents work demanding, full-time careers in the medical field, and our days are structured but fast-moving. From the moment school lets out, the afternoon shifts into high gear: snacks, homework, uniforms, and out the door to practice, often in three different directions.

We love being present as a family, sharing meals together, and staying active. Our kids are in a full-season soccer program with practices multiple days a week, strength training, and weekend travel events. Structure matters to us, and we've worked hard to build systems in our home, though we need someone to help maintain and evolve them consistently.

We are fortunate to have a wonderful grandmother living in the home who helps out when she is not traveling as she lives a full life, and we are looking for someone who will naturally cultivate a warm, easy, and supportive relationship with her. Rounding out the household are a senior Labrador mix, a cat, and some fish who keep things lively.

We're an analog family at heart. No TV on weeknights, limited screen time, and a strong value placed on being present, engaged, and grounded. We're looking for someone who shares, or can genuinely respect, those values and will reinforce them naturally with the kids.

We are looking to bring someone into our home who understands what it means to be a professional in a private household setting someone who shows up, understands healthy boundaries, sees what needs to be done, and does it without being asked.

Who You Are / What We're Looking For

You're the kind of person who walks into a room, reads what needs to happen, and gets it done without waiting to be told twice. You're warm and engaging with kids but bring a natural authority that earns their respect. You know how to have fun, go on a hike, kick a ball around, or make dinner an event, and you also know how to hold the line when needed. You don't use shortcuts when it comes to values, language, or behavior, and you'd never look the other way when a child needs a gentle but firm redirect.

The ideal candidate is self-directed and proactive. You notice when the pantry needs a reset before anyone asks. You see that the dog hasn't been out and you handle it. You communicate consistently, ask good questions, and adapt when plans shift because in this house, they sometimes do.

You'll partner closely with an active, caring grandmother who lives in the home and is highly present when she's there. Anticipating her preferences and coordinating gracefully with her as a key member of this multigenerational household is a vital part of the role. You're someone who brings steadiness to a household that already has a lot of love and energy, and helps the whole family breathe a little easier. You take ownership, hit the ground running, and create the kind of calm, organized environment that allows the family to focus on what matters most: spending quality time together.

Key Qualities:

• Highly self-motivated with a strong sense of ownership and accountability
• Systems-Minded & Highly Organized: A natural organizer who thrives on creating structure, maintaining order, and continuously improving daily household routines and workflows to keep a busy home running seamlessly.
• Proactive and resourceful; anticipates needs and solves problems independently
• Excellent communicator who is professional, direct, and responsive
• Calm, steady, and a resourceful problem solver
• Able to quickly learn the family's routines, prioritize independently, and adapt as daily needs evolve
• Values professionalism, healthy boundaries, and supporting a private family with integrity and discretion
• Experience and confident in the kitchen with basic meal preparation, including chopping vegetables, following recipes, and preparing healthy family meals

Key Responsibilities:

Family Support & Child Assistance

• Support with school and activity pick-ups
• Light supervision and back-up childcare
• Prep backpacks and snacks and water bottles
• Kid-related errands

Household Management & Organization

• Create and Maintain household organization systems
• Daily resets and prep home for cleaners
• Reset of the pantry once per month
• Light tidying (dishes, surfaces, vacuum high-traffic areas)
• Seasonal swaps (clothing, dcor, bedding)
• Prepare and coordinate donation drop-offs (cleaning kids closets, and creating a donation pile once per quarter)
• Event, holiday and guest prep
• Packing and unpacking for travel - empowering the kids to pack
• Change batteries, smoke detectors, etc
• Ensuring the first aid kid is stocked

Deep Cleaning & Special Projects

• Steam clean the dining room chairs and couches once per quarter
• Blow out garage once per month
• Organizational projects (toys, gear) and tidying the playroom

Inventory & Errands

• Restock pantry, fridge and household supplies
• Manage running household supply lists
• Manage household orders and subscriptions (Amazon/Costco/Target)
• Amazon Returns, dry cleaning, gift shopping
• Mail and package handling
• Breakdown boxes

Meal Planning & Prep

• Prep healthy meals 3x per week & healthy snacks such as washing the fruit, berries
• Ensure the children are served an early dinner (around 4:45 PM) and are ready for transportation to extracurricular activities
• Prep school lunches
• Putting away the Grocery
• Kitchen clean-up and maintenance

Laundry & Linen Care

• Partner with the family in terms of washing, folding and organizing family laundry
• Hang dry workout clothes
• Switching out the towels for the kids once per week
• Maintain laundry area tidy and well stocked

Pet Care

• Feeding and walking
• Refill doggie bowl with water

Vendor & Property Oversight

• Oversee cleaners, contractors, landscapers and want to help supervise
• Walk through around the property for seasonal maintenance once per quarter
• Manage outdoor spaces - put away towels, pool toys, outside furniture

Administrative & Personal Assistant Support

• Check family calendar to make sure extracurricular activities are on time

How to Apply

Please submit the following to be considered:

• A short intro letter telling us a bit about yourself and why this role is a great fit.
• An updated resume.
• Three professional references with names, relationships, and contact information.

Please note: this role requires a background check.

When you apply with Sage Haus, you'll also be added to our candidate community email list so we can share hiring updates, resources, and opportunities. Don't worry you can unsubscribe at any time if it's not for you.