Admissions Processing Specialist

Position Summary Information

Summary Compiles and maintains administrative and clerical work of California Baptist University admissions office. To function as a team player within the office setting to do what is reasonable and necessary to reach said FTE goals that are established each year. To be innovative and capable of activities, and to provide innovative and efficient operations skills that support fellow colleagues. Essential Duties and Responsibilities include the following. Other duties may be assigned.

1. Daily enter data, using customer relationship management (CRM) and student information system (SIS) in place at the University, while paying close attention to details and minimizing entry errors.2. Maintains admissions records for Traditional and Graduate population applicants.3. Processes applications for admissions from all sources.4. Processes incoming transcripts and supporting documentation.5. Sorts, stamps and files incoming mail for Admissions office.6. Receives and distributes incoming (physical and web based) mail.7. Organizes and maintains file system, and files correspondence and other records.8. Makes copies of correspondence and other printed materials.9. Prepares outgoing mail and correspondence, including acceptance boxes.10. Presents a positive supportive image of the Admissions office, California Baptist University, and Christian Higher Education. Supervisory Responsibilities This position has no supervisory responsibilities. Other Knowledge Skills and Abilities To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required.

• Demonstrated ability and willingness to live and uphold the University’s Christ-centered mission and values.
• Skill in the use of personal computers and related software applications.
• A thorough knowledge of : Business English and arithmetic; general office methods, procedures and practices.
• Ability to plan, develop, and coordinate multiple projects.
• Ability to read and write at a level appropriate to the duties of the position.
• Ability to gather data, compile information, and prepare reports.
• Strong interpersonal and communication skills and the ability to work effectively with a diverse faculty, staff and student body.
• Ability to supervise and train staff, including organizing, prioritizing, and scheduling work assignments.
• Strong organizational skills and detailed oriented.
• Ability to maintain confidentiality.
• Ability to coordinate and organize meetings and / or special events.
• Ability to interpret, adapt, and apply guidelines and procedures.
• Ability to create, compose, and edit written materials.
• Ability to develop and maintain recordkeeping systems and procedures.

PHYSICAL DEMANDS : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job the employee is regularly required to stand; walk; sit; and requires sufficient hand, arm, and finger dexterity to operate computer keyboard, typewriter or other office equipment. Requires visual acuity to read words and numbers and speaking and hearing ability sufficient to communicate in person or over the phone. The employee must occasionally lift and / or move up to 15 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT : The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate. Work normally performed in a typical interior / office work environment, with minimal exposure to health or safety hazards. Education and / or Experience Associate’s degree (A.A.) or equivalent from two-year college of technical school; or six months to one year related experience and / or training; or equivalent combination of education and experience.