Office Coordinator

Office CoordinatorThe Office Coordinator provides administrative and operational support to a telecom construction field office, helping ensure that projects, field personnel, subcontractors, vendors, and office activities run efficiently. This position serves as a key point of communication between field crews, project management, customers, vendors, and the corporate office. The ideal candidate is highly organized, detail-oriented, comfortable working in a fast-paced construction environment, and able to manage multiple priorities while maintaining accurate records and documentation.Assist with daily operations of the field office, including phones, email, correspondence, filing, and general administrative duties. Maintain organized electronic and physical project files. Prepare, format, distribute, and track project-related documents and correspondence. Provide administrative support to Project Managers, Construction Managers, Superintendents, and field personnel. Track project documentation, including work orders, permits, inspection records, daily reports, material deliveries, and closeout documentation. Collect and organize daily field reports, timesheets, production reports, photographs, and other field documentation. Assist with preparation and processing of purchase orders, invoices, change orders, and subcontractor documentation. Performing other various clerical duties as assigned by Supervisor.High school diploma or equivalent required; additional education in business administration, construction management, or a related field is a plus. 2+ years of administrative, office coordination, construction administration, or project support experience preferred. Experience with SAP is preferred. Familiarity with SAP systems, processes, and applications is a plus Strong organizational and time-management skills. Proficiency with Microsoft Office, particularly Outlook, Word, and Excel . Ability to learn and work with project management, document management, timekeeping, and construction software. Strong attention to detail and accuracy. Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment. Professional and effective communication with employees, customers, subcontractors, and vendors. Ability to work independently while also functioning effectively as part of a field operations team.