Project Accountant

Project Accountant

The Project Accountant is responsible for ensuring accurate project setup and compliance by reviewing client contract documentation and inputting data into the project accounting system in accordance with contract terms and corporate guidelines. This role manages invoicing processes, including creating, revising, posting, and archiving invoice packets, and supports subconsultant invoice payments. The Project Accountant executes project closeout activities, including complex reconciliations, and provides detailed analysis and research to respond to internal and external client inquiries. They serve as a liaison during audits, analyze work-in-process and accounts receivable, and contribute to the implementation and testing of new departmental software. As a subject matter expert, they offer guidance to peers and assist with system maintenance and troubleshooting in collaboration with IT. The skills required for this position must be adaptable across various clients and project types.

Responsibilities

Ensure accurate project setup and compliance by reviewing client contract documentation.

Input data into the project accounting system in accordance with contract terms and corporate guidelines.

Manage invoicing processes, including creating, revising, posting, and archiving invoice packets.

Support subconsultant invoice payments.

Execute project closeout activities, including complex reconciliations.

Provide detailed analysis and research to respond to internal and external client inquiries.

Serve as a liaison during audits.

Analyze work-in-process and accounts receivable.

Contribute to the implementation and testing of new departmental software.

Offer guidance to peers as a subject matter expert.

Assist with system maintenance and troubleshooting in collaboration with IT.

Essential Skills

Billing experience within an engineering or architectural firm.

Experience working with project managers to track deadlines and milestones.

Understanding of lumpsum and time & materials billing.

Experience with change orders.

Proficiency in Excel, including Pivot tables, Vlookups, Sumif's, Index Match.

Proficiency within a Deltek product, preferably Costpoint.

Additional Skills & Qualifications

Proficiency in Deltek Costpoint.

Experience with Macros in Excel.

Associate or Bachelor's Degree in accounting, finance, or a business-related field.

3+ years of project billing experience within an engineering or architectural company with revenue over $200 million.

3+ years of experience creating invoices for multi-million dollar projects.

3+ years of change orders experience.

3+ years of experience working with project managers to track deadlines and milestones.

Experience being part of an acquisition, merger, or ERP implementation.

Work Environment

Fully remote. Flexible hours in any time zone.

Pay and Benefits

The pay range for this position is $37.00 - $43.00 / hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following :

Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off / Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully remote position.

Application Deadline

This position is anticipated to close on Oct 16, 2025.

About Aston Carter :

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.