Accounts Payable Coord.

JOB SUMMARY

The Accounts Payable Coordinator is responsible for managing the company’s full-cycle accounts payable function, including timely and accurate processing of vendor invoices, payment processing, and reconciliation. This role also provides backup support for billing and cash applications and plays a key role in maintaining strong vendor relationships and supporting financial operations.

Requirements

ESSENTIAL FUNCTIONS

• Responsible for full-cycle Accounts Payable operations, including :
• Review and process vendor invoices by matching them with purchase orders; enter transactions into Microsoft Dynamic Navision or equivalent ERP system
• Code expense invoices accurately to general ledger accounts and ensure timely posting
• Collaborate with buyers to resolve invoice and purchase order discrepancies promptly
• Initiate and execute payments to vendors via check, ACH, or wire transfer
• Monitor and manage vendor account balances, addressing any outstanding issues
• Maintain accurate and up-to-date vendor records, including W-9s and payment preferences
• Ensure timely payments to maximize available vendor discounts
• Track, record, and reconcile international payments using Excel or other financial tools
• Adhere to internal controls and support month-end closing activities related to Accounts Payable
• Serve as backup for Billing and Cash Application functions during peak periods or team absences
• Prepare, issue, and file annual 1099 forms in compliance with IRS regulations
• Assist the Accounting Department with month-end and year-end closing activities, reporting, and reconciliations
• Sales tax compliance
• Participate in special projects, audits, or process improvement initiatives as assigned by the Accounting Manager
• Perform other duties as assigned to support departmental goals and maintain continuity of operations

PERFORMANCE MEASURES

SUPERVISOR RESPONSIBILITY

POSITION TYPE / EXPECTED HOURS OF WORK

EDUCATION, LICESES, AND EXPERIENCE

SKILLS (Language, Mathematical, Reasoning, Other)

WORKING CONDITIONS / PHYSICAL DEMANDS