Accounts Payable Specialist

Job Description

Job Description

We are looking for an attentive and meticulous Accounts Payable Specialist to join our client's team. In this role, you will manage critical financial processes, including invoice processing, payment reconciliation, and vendor communication, ensuring accuracy and efficiency. This position offers an opportunity to work closely with the Corporate Controller and contribute to the seamless operation of our accounts payable activities.

Responsibilities :

• Process invoices, credit notes, purchase orders, and expense reports with precision to ensure accurate records.
• Prepare and execute vendor payments through checks, EFTs, ACHs, and credit cards, while maintaining proper documentation.
• Reconcile vendor statements and accounts payable ledgers to identify and resolve discrepancies promptly.
• Maintain organized records of all transactions and ensure compliance with company policies.
• Ensure proper vendor setups by collecting and filing required forms such as W-9s.
• Assist with year-end tax reporting and other tax-related tasks as needed.
• Respond to internal and external inquiries regarding accounts payable matters in a timely and efficient manner.
• Prepare, review, and post journal entries to support accurate financial reporting.
• Contribute to month-end closing activities and provide backup support for team members and assigned projects.
• Create positive pay files for the bank and manage daily check processing reports to support cash flow operations.
• Strong attention to detail and problem-solving skills, with the ability to manage multiple tasks effectively.
• Proficiency in accounting software; experience with construction accounting is preferred.
• Excellent written and verbal communication skills for effective vendor and team interactions.
• At least two years of experience in accounts payable or a similar financial role.
• Bachelor’s degree in accounting, finance, or a related business field.
• Familiarity with coding invoices, check runs, and invoice processing.
• Knowledge of accounts payable processes and best practices.
• Previous experience in the construction industry is advantageous.