Accounting Specialist/Member Services Administrative Specialist

Accounting Specialist- Member Services Administrative Specialist

Summary- This is a multifaceted position combining accounts payable, accounts receivable, member billing, front desk reception, and general office administration. The ideal candidate will have a solid background in accounting support, excellent organizational skills, strong attention to detail, and a welcoming, service-oriented personality. The position requires someone who is comfortable balancing detailed accounting responsibilities with frequent interruptions and member service needs in a busy, professional office environment.

Primary Responsibilities
Accounts Payable (AP)

• Receive, review, code, and enter vendor invoices into the accounting system.
• Verify invoice accuracy, appropriate approvals, and supporting documentation.
• Prepare weekly vendor payments and check runs for review and approval.
• Reconcile vendor statements and investigate discrepancies.
• Track vendor credits, outstanding invoices, and payment inquiries.
• Maintain accurate vendor records, invoice files, and payment documentation.
• Communicate professionally with vendors and department managers regarding invoices and payments.
• Assist with month-end accounts payable procedures and reporting.

Accounts Receivable (AR) Member Billing

• Process and apply member payments, including checks, electronic payments and other receipts.
• Prepare and process bank deposits, including remote check deposits.
• Assist with monthly member statement preparation and billing.
• Review member accounts for accuracy and investigate billing discrepancies.
• Respond to member inquiries regarding statements, charges, payments, and account balances.
• Monitor accounts receivable aging and assist with collection follow-up as directed.
• Process authorized member account adjustments, credits, and transfers.
• Coordinate with the Shop, Food; Beverage, Membership, and other departments to ensure accurate member charges and billing.
• Maintain organized and accurate member financial records.
• Assist with month-end accounts receivable procedures and reconciliations.

Front Desk Reception and Member Services

• Serve as a primary greeter and first point of contact for members, guests, vendors, and employees entering the administrative office.
• Answer incoming telephone calls promptly, professionally, and courteously.
• Direct calls, take accurate messages, and assist callers with general Club questions.
• Welcome members and guests, determine their needs, and direct them to the appropriate department or staff member.
• Provide attentive, friendly, and discreet service consistent with the expectations of a private country club.
• Handle member questions and concerns with patience, professionalism, and sound judgment.
• Maintain a welcoming, organized, and professional front office environment.

Join Our Team
559.432.2022

Compensation / Pay Rate (Up to): $25.00 - $30.00 Per Hour