CSE Facilities Manager

Job Summary

The Center for Safety and Empowerment (CSE), a program of YWCA Northeast Kansas, provides support and advocacy for victims / survivors of domestic violence, sexual assault, human trafficking, and stalking in a five-county service area. Reporting to the Director of Operations, and in consultation with CSE leadership, the CSE Facilities Manager is responsible for overseeing and performing maintenance and facility operations across all sites in which the CSE program operates. This includes hands-on work as well as coordination with vendors and service providers. The role is based primarily out of one of the confidential shelter locations and requires travel between the various CSE-operated sites.

Responsibilities

• Ensures all CSE-operated facilities (including two confidential shelters, a day center, and a rural office) are well-maintained and operating in compliance with local, state, and federal health, safety, and building codes.
• Conducts routine inspections and responds to maintenance request tasks across all facilities in a timely and cost-effective manner. Proposes preventative maintenance plans.
• Serves as the on-site point-of-contact for all facility-related vendors, including maintenance contractors, inspectors, and utility providers.
• Ensures regular and thorough cleaning of shelter facilities to meet health, fire, and City codes.
• Maintains all exterior spaces, including shelter landscaping and outdoor areas.
• Manages procurement and stocking of essential supplies and groceries for the shelters, ensuring timely replenishment while adhering to budget guidelines.
• Maintains accurate records of maintenance requests, completed work, inspection reports, vendor invoices, and supply inventories.
• Supports emergency facility repairs and coordinates after-hours responses when necessary.
• Attends monthly shelter staff meetings and monthly CSE-wide staff meetings to stay aligned with program operations.
• Identifies, documents, and prioritizes deferred maintenance needs at all CSE-operated locations.
• Assists the Director of Operations with safety audits, fire marshal visits, and regulatory inspections. Implements corrective action plans after incidents or inspections.
• Executes emergency protocols and incident support.
• Assists the Director of Operations in developing and managing the facilities budget, contributing to long-term planning for maintenance, repair, and upgrades.
• Fosters a trauma-responsive environment by minimizing disruptions and ensuring a calming, secure, and dignified space for all facility users.
• Other Position Functions
• Refrains from assuming any duty that is unrelated to and / or interferes with the responsibilities of the position.
• Develops, promotes, and practices teamwork and open communication in all activities.
• Assists in maintaining the operational functions of YWCA Northeast Kansas headquarters, including serving as a substitute for the front desk when needed.
• Advocates, promotes, and practices cultural sensitivity and responsiveness in day-to-day interactions.
• Other duties as associated by the supervisor and CEO. The job description does not state or imply that these are the only activities to be performed by the employee holding this position.