Human Resources Administrative Assistant

EOE Statement We are an equal employment opportunity employer.All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.

About the Organization Wills Eye Hospital, located in Philadelphia, Pennsylvania, is a global leader in the treatment of eye disease.

Established in 1832 as the America's first eye hospital, we are one of the world's premier eye care facilities and the #2 best hospital in the nation for ophthalmology as ranked by U.S. News & World Report.

Our clinical expertise, state-of-the-art diagnostic testing and advanced surgical capabilities make Wills Eye a worldwide referral center where more than 250,000 patients are treated annually.

From common eye problems to rare sight-threatening diseases, Wills Eye provides general eye care and comprehensive ophthalmic specialty services that attract patients throughout the Philadelphia metropolitan area, across the country and around the world.

Today, we continue to shape the science and medicine of ophthalmology, thanks to our talented, skilled physicians and staff who are dedicated to improving and preserving sight.

Description Location :

Philadelphia, PA 19107

Status :

Full-time (40 hours per week)

Primary Function :

The HR Assistant within the Department of Human Resources is responsible for diversified administrative duties such as assisting with benefits administration, recruitment, onboarding, employment processing, and overall administrative support for the department as assigned by the Chief Human Resources Officer.

The HR Admin Assistant must be resourceful and flexible to meet the ever-changing needs of the department. This individual must be self-motivated, well organized, able to multi-task, handle sensitive material and maintain confidentiality.

Additional Duties and Responsibilities :

• Maintains confidential employee files and correspondences;
• Assists in maintaining an efficient electronic filing system;
• Assists in entering background check data into the appropriate database;
• Responsible for supporting department leadership, managing calendars and phones, organizing meetings, maintaining records, ordering and tracking, and general administrative tasks;
• Record detailed meeting minutes and track action items;
• Assists with basic recruitment functions such as candidate sourcing, interview scheduling, etc.;
• Regularly monitors the HR team email and handle incoming communications;
• Assists department managers with troubleshooting creation of requisitions and position adds;
• Assists with compliance efforts : follows up directly with managers and employees regarding non-compliance;
• Processes invoices and orders office supplies via requisition platform;
• Assists in coordinating company events, including catering orders and meeting space setups;
• Verifies and tracks invoices related to HR activities;
• Assists in the onboarding of new hires in collaboration with HR Coordinator;
• Triages inquiries from managers and staff regarding benefits, payroll, HRIS, or disability / leave questions;
• Adheres to Hospital and Clinic Practice policies, procedures, and guidelines;
• Builds meaningful relationships with stakeholders within and outside of the organization;
• Undertakes additional tasks and projects as assigned.

Position Requirements

Educational Requirements & Experience :

• Bachelor's degree required
• Excellent organizational skills and attention to detail required
• Excellent written and verbal communication skills required
• At least 2 years of administrative experience required, preferably in healthcare or a human resources setting.
• Strong proficiency in Microsoft Word, Excel, PowerPoint required
• Working knowledge of HRIS preferred
• Proven ability to handle sensitive business situations with discretion
• Maintains a consistent professional image that conveys poise and tact in all situations

Category AdministrationFull-Time / Part-Time Full-TimePosition Human Resources Administrative AssistantNumber of Openings 1Exempt / Non-Exempt Non-ExemptLocation Wills Eye Hospital

This position is currently accepting applications.