Executive Assistant

Executive Assistant

The Alliance for Decision Education (the Alliance) is a national nonprofit and field builder with the mission of improving lives by empowering students with essential skills and dispositions for making better decisions. Founded in 2014 and backed by experts in decision science, business, and educationincluding several Nobel laureatesthe Alliance believes that better decisions lead to better lives and a better society. As a field builder, the Alliance partners with teachers, academic and business leaders, families, and community members to raise awareness and lead the growing call to have Decision Education taught in schools nationwide. The Alliance is committed to an inclusive, supportive, and collaborative culture. Our diverse team comprises educators, researchers, subject matter experts, and other professionals who are dedicated to our mission. We are proud to be an Equal Opportunity Employer.

The role of the Executive Assistant encompasses providing day-to-day support to the Executive Office. This position entails managing a range of administrative tasks and projects within the department to ensure smooth scheduling, communication, and coordination for the Executive Office. This role plays a critical part in advancing the Alliance's mission by ensuring seamless operations within the Executive Office, enabling leadership to focus on empowering students with essential decision-making skills.

The Executive Assistant will report to the Organizational Project Manager (OPM) as a member of the Executive Office. The primary role will involve directly supporting the Executive Office members, including the Executive Director (ED) and Chief Operating Officer (COO).

This position is a full-time role requiring an 8-hour day and a 40-hour work week. It is an exempt position under the FLSA, meaning it is not eligible for overtime pay. The Executive Assistant will follow a hybrid work schedule, requiring on-site presence at our Bala Cynwyd, PA office on Tuesdays and Wednesdays, with flexibility to work remotely or in-office on other days. Occasional additional on-site days may be required for meetings or special projects, with advance notice provided.

Job Responsibilities

Administrative

• Proactively manage, schedule, and optimize calendars for the Executive Office to ensure efficiency; support the Executive Office by tracking deadlines, assisting with follow-ups, and managing information flow
• Assist in organizing meetings, preparing agendas and documents, monitoring action items, and gathering and transcribing notes and follow-ups from meetings
• Maintain accurate and timely data entry in organizational systems to support efficient operations and reporting
• Process reimbursements
• These responsibilities may change or expand over time, consistent with the organization's needs and initiatives.

Communication and Coordination

Job Qualifications

Minimum Requirements

Preferred Requirements

Attributes and Characteristics

Physical and Environmental Demands

The position is based in the United States. The posted salary range for this position reflects our good faith estimate of what ideal candidates for this position are likely to expect. We will tailor any offer based on the selected candidate's relevant experience, knowledge, and skills, as well as any other factors that may prove relevant. Salary and benefits mentioned may be revised at the discretion of the organization. The Alliance for Decision Education is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Employment at the Alliance for Decision Education is on an at-will basis. This means that the employee or the company can terminate the employment relationship at any time, with or without cause or notice.