Part Time Principle Office and Administrative Specialist

Part Time Principle Office And Administrative Specialist

Applications are invited for one (1) position as a Principal Office and Administrative Specialist at the Urban Research and Outreach-Engagement Center (UROC), 2001 Plymouth Avenue North, Minneapolis, MN 55411. UROC's programs are committed to developing lasting partnerships with urban communities based on mutual respect and benefit. The staff, programs, and affiliates of UROC will pursue community-based and community-defined research that contributes to the vitality and well-being of the Northside and other urban neighborhoods of the Twin Cities. UROC is part of the Office of the Senior Vice President for Academic Affairs and Provost. The person in this position will serve as the UROC receptionist and also provide part-time clerical support to the UROC executive director and leadership team. The receptionist may also provide limited assistance to others in the facility. This will be an hourly, part-time position for 20 hours per week. The hours will usually be between 8 a.m. and 4 p.m. Monday through Friday. This is a union-represented position (AFSCME Unit 6); the starting salary is $21.69 per hour. Position is represented by AFSCME-Clerical Bargaining Unit. Dues or Fair Share deductions will be made.

Job Responsibilities

• Receptionist (30%) : Greet visitors and callers and provide information about UROC activities and events; help visitors find other University resources as appropriate; schedule building maintenance and repairs, order office supplies, keep the facility organized; provide referral services for programs in the building; monitor security cameras.
• Calendar / Scheduling (20%) : Make appointments and provide calendar assistance for the UROC leadership team, assistant director, and community liaison; schedule and coordinate logistics for meetings, workshops, seminars, and other events held at UROC including those of the UNP Community Affairs Committee (CAC); manage arrangements for UROC meeting presenters, including lodging; maintain a central electronic calendar of all UROC-related meetings and requests for use of public space and reception area.
• Document Processing (30%) : Organize and help assess room requests and users' needs; confirm dates and determine cost; complete and maintain Facility Use Agreement forms and Certification of Liability forms, and amendments to Exhibit A forms; send room rental invoices to internal and external users of space, and UROC Finance manager; maintain statistics on room usage.
• Files (5%) : Maintain print and electronic filing system; maintain database of reports, materials, and benchmarks; and evaluate / modify file system as needed.
• Clerical Support (10%) : Assist in the planning and execution of workshops, focus groups, and community events; maintain databases and listserves; prepare agendas and take meeting minutes; compose correspondence and materials; coordinate mailings and other print and electronic communications; process invoices and other financial transactions for the assistant director.
• Supervise student interns, temporary support staff, and volunteers (5%) : Organize assignments and schedules; manage biweekly timesheets; and oversee quality of work. Other duties related to the UROC operation as requested.

Qualifications Required Qualifications High School Diploma / GED and a minimum of two (2) years of related office and administrative experience are required. (Training and / or education beyond high school may be substituted for one year of experience.) Experience drafting correspondence and preparing concise and accurate meeting minutes; Experience with keyboarding / data entry; Experience managing schedules and using electronic calendars; Experience dealing with the public in a professional manner.

Desired Qualifications / Selection Criteria Experience working with community organizations and / or in a higher education setting; Experience working in urban community Experience working successfully in a complex office environment with multiple projects and deadlines; Ability to generate spreadsheets / databases to enter and access information and use word processing programs to generate letters, memos, and other standard office documents; Experience working collaboratively with communities of color and / or immigrant communities; Excellent organizational skills, accuracy, and attention to detail; Excellent oral and written communication skills; Fluency in a second language preferred but not required; Ability to work both independently and as part of a team, to multi-task, to function effectively in a changing work environment, and to take direction from several senior team members; Experience providing staff support to committees and leaders.

Pay and Benefits Pay Range : $21.69 - $22.55 per hour; depending on education / qualifications / experience Time Appointment : 50% Appointment Position Type : Non-Faculty Labor Represented Staff (AFSCME Unit 6 - Clerical) Please visit the Office of Human Resources website for more information regarding benefit eligibility. The University offers a comprehensive benefits package that includes : Competitive wages, paid holidays, and generous time off Continuous learning opportunities through professional training Low-cost medical, dental, and pharmacy plans Healthcare and dependent care flexible spending accounts University HSA contributions Disability and employer-paid life insurance Employee wellbeing program Excellent retirement plans with employer contribution Public Service Loan Forgiveness (PSLF) opportunity Financial counseling services Employee Assistance Program with eight sessions of counseling at no cost

How To Apply Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a resume. Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section. Please include a resume for a complete application. To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, UMTC is committed to attracting and retaining employees with varying identities and backgrounds. The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression.