Administrative Assistant - PD

Job Description

Job Description

Are you ready to make a difference in Fair Oaks Ranch? As a Full-Time Administrative Assistant, you'll dive into an exciting role where you'll provide essential administrative support to our dedicated law enforcement team. You’ll be at the heart of our city operations, helping maintain and manage important records while ensuring our community's safety and well-being. This onsite position offers a dynamic work environment that values flexibility and encourages innovative problem-solving, all while keeping your focus on customer-centricity.

With a competitive pay of $40,844.00 annualy , you’ll enjoy working in an energetic and professional atmosphere alongside a team that truly values integrity and excellence. You will be provided great benefits such as Medical, Dental, Vision, Life Insurance, Flexible Spending Account, Competitive Salary, Paid Time Off, Employee Discounts, and Texas Municipal Retirement System (TMRS) - 7% contribution with a 2 : 1 match. Ready to jump into this thrilling opportunity with us? Join Fair Oaks Ranch and help us shape a brighter future for our community!

City of Fair Oaks Ranch : Our Mission

The City of Fair Oaks Ranch is a vibrant community located just northwest of San Antonio, blending the charm of the Hill Country with the convenience of urban amenities nearby. We take pride in our commitment to exceptional public service, fiscal responsibility, and preserving the natural beauty and unique character of our city. As an employer, we foster a collaborative and professional work environment where innovation and integrity are valued. Join our dedicated team and be part of a community that values both its people and its progress.

What does a Administrative Assistant do?

In this pivotal role as a Full-Time Administrative Assistant in Fair Oaks Ranch, you will be the friendly face and voice of our community's law enforcement team! Your day will be filled with excitement as you serve as the first point of contact for the public, skillfully answering calls, greeting visitors, and providing accurate information. You’ll take charge of managing and organizing police records with precision and confidentiality, including handling open records requests that are critical to transparency.

Additionally, you’ll extend your administrative support to department leadership, preparing detailed reports, coordinating schedules, and ensuring that daily operations flow seamlessly. Your contributions will not only enhance our team's effectiveness but also fortify the trust our community places in us!

What we're looking for in a Administrative Assistant

To thrive as a Full-Time Administrative Assistant in Fair Oaks Ranch, you’ll need a robust skill set that aligns with our law enforcement and administrative support operations. A solid understanding of public administration principles and modern office procedures is essential, alongside familiarity with recordkeeping practices and the Texas Public Information Act requirements regarding police records and open records requests. Exceptional communication skills, both verbal and written, are crucial for effectively engaging with the public and maintaining confidentiality when handling sensitive information. You'll need to excel in organizing and prioritizing tasks, managing deadlines gracefully, and performing basic mathematical calculations to assist with financial processes like petty cash and purchasing coordination. Proficiency in the Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and experience with operating office equipment such as computers and scanners are vital to maintaining seamless operations and supporting our team in delivering excellent customer service.

Knowledge and skills required for the position are :

• Knowledge of :

General principles of public administration and law enforcement support operations.

Communicate clearly and effectively both verbally and in writing.

Customer service and professional communication.

Ready to join our team?

So, what do you think? If you can meet these requirements and perform this job as described above, we would be happy to have you as part of our team!

All offers of employment with the City of Fair Oaks Ranch are contingent upon successful completion of a background check and drug screening. The City is committed to maintaining a safe and drug-free workplace and complies with all applicable federal, state, and local laws.

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