Administrative Assistant
Job Description
Job Description
Our restoration company provides services to residential and commercial properties throughout the state of Florida that have experienced water damage, fire damage, mold damage and more.
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to multitask effectively.
- This is a key role in business operations and is responsible for various services including but not limited to the following;
- Handle incoming and outgoing calls, messages and emails in a timely and professional manner
- Process government bids and contracts
- Demonstrate strong work ethic
- Perform various administrative tasks to support the efficient operation of the office
- Maintain and update vendor and customer records
- Manage calendar, schedule and confirm appointments
- Input customer data into company systems
- Assist with project coordination and follow-up on action items
- Maintain office and warehouse supplies inventory and place orders when necessary
- Handle incoming and outgoing mail packages
- Provide accounting support for accounts payable, receivable and payroll
- Data entry and filing
- Perform other duties assigned
Qualifications :
- High school diploma or higher
- Strong computer literacy, including proficiency in Outlook and Dropbox
- Knowledge of QuickBooks is a plus
- Knowledge of basic accounting procedures
- Experience processing government contract and bids
- Excellent written and verbal communication skills
- Previous experience performing in administrative or clerical role
- Strong attention to detail and accuracy in data entry
- Excellent organization and time management skills
- Previous experience working in an office setting
- Knowledge of the restoration and construction industry preferred but not required
If you are a motivated individual with a strong work ethic and a passion for providing exceptional administrative support, we would love to hear from you.
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