IT Project Coordinator

Job Summary :

The IT Project Coordinator (“Club PM”) drives and manages the plans for execution of the technology aspects associated with the opening of new clubs, new fuel stations, and enhancement / remodeling efforts at existing club / fuel locations.

The Club PM must establish, build and maintain detailed, meaningful project plans that establish actual and forecasted activities and timelines, proactively manage deviations, identify and manage project risks and issues, ensure the project team is properly defined and staffed, including oversight of activities being conducted by external partners. The Club PM acts as the liaison among the project’s stakeholders from across the organization and ensures that timely communications are occurring throughout the project’s lifecycle. The Club PM is responsible for ensuring that all club / fuel projects comply with all BJ’s Project Lifecycle Methodology requirements, established change management practices and policies, and any regulatory requirements.

Job Responsibilities :

The Club PM is responsible for managing day-to-day project activities, including but not limited to :

• Coordinate IT project plans for new clubs, remodels, and rollouts, ensuring alignment with construction and operational schedules.
• Balancing and managing scope, time and resources for a multi-disciplined project team to achieve desired results
• Ability to work with a large number of teams to track all activities needed.
• Tracking project milestones, deliverables, and dependencies
• Track project milestones, dependencies, and deliverables across multiple workstreams (networking, POS, fuel systems, cabling, etc.).
• Support site readiness checks, installation validations, and cutover activities to ensure operational launch success.
• Devising contingency and mitigation plans
• Manage and actively drive resolution of issues (escalate issues early, drive open issues to resolution and deliver on-time)
• Analyzing results, troubleshooting problem areas, and making corresponding recommendations
• Providing impact analysis and alternatives to senior leadership
• Managing and actively driving resolution of complex project issues
• Participating in and co-facilitating meetings with business partners to ensure continued alignment
• Preparing and delivering effective, timely and meaningful communications (written and verbal) throughout the project lifecycle
• Setting and continually managing project expectations with team members and other stakeholders
• Keeping pace with emerging project and portfolio management trends and best practices
• Act as the liaison between IT and business stakeholders with respect to IT activities for new club and fuel station openings.
• Ensure IT project plans are updated to reflect required changes as a result of new business initiatives
• Identify opportunities to change / improve program delivery processes
• Ability to manage multiple projects in parallel

Requirements

Travel Requirements : As needed, this role will be required to travel to club locations during critical project phases.