Special Events Coordinator

Special Events Coordinator

We are seeking an Events Coordinator who will be responsible for supporting events, meetings and other activities hosted by JHU. Under guidance and supervision, this role will plan, organize and execute various aspects and logistics of special events or programs.

Specific Duties & Responsibilities

On-Site Event Planning

• Provide direct support and coordination for meetings, seminars, conferences, retreats, events and activities throughout the facility.
• May ensure proper implementation of policies and procedures.
• May proactively collaborate with the Operations staff (Facilities & Security) to ensure the integrity of the facility and overall comfort and safety of attendees at all meetings and events.
• Submit event staffing needs to Information Technology and Operations (Facilities & Security) in a timely manner, including requests for staffing outside of normal business hours.
• Coordinate with Facilities staff to submit HVAC and housekeeping requests for events outside of normal business hours.
• May concierge catering orders, bartending license, certificate of insurance, catering set-up and clean-up.
• May identify preferred vendors for catering. Work collaboratively with the Facilities team to create green, "no-waste" events.
• Submit Loading Dock Requests (LDRs) on behalf of event hosts, for external vendors.
• Submit guest lists to Security, identifying Security considerations in advance of event.

Provide event signage, crowd control stanchions, recycling and trash bins, ancillary items.

Virtual Event Support

Administrative Duties

Minimum Qualifications

Preferred Qualifications