Business Office Coordinator - New Brighton, MN

Overview

The Business Office Coordinator supports the efficient operation of the business office by coordinating administrative tasks, financial processes, and customer service functions. This role is responsible for both A / P and A / R functions, ensuring compliance with financial regulations and internal policies. Additional support functions may be assigned as needed.

Responsibilities

• Ensure compliance with State, Federal, or County rules and regulations, as well as Benedictine policies, regarding all accounts receivable processes.
• Participate actively as a member of the community's management team.
• Develop proficiency in billing systems, accounting software, online payer portals, and other applications as needed.
• Complete all admissions and financial paperwork thoroughly for each resident and obtain prior authorizations when applicable.
• Manage resident setup, charges, payers, payer changes, and private pay setup in billing system.
• Perform eligibility checks, verify insurance benefits, and communicate coverage details to residents.
• Drive the Medicaid application process for eligible residents.
• Manage census for the community.
• Process payments and perform bank deposits, either via desktop scanner or at least twice weekly for physical deposits.
• Enter ancillary charges and submit vendor invoices to Accounts Payable following policies.
• Oversee daily management of the Resident Trust Account (RTA) and petty cash, assisting with monthly reconciliation.
• Attend community meetings, care conferences, IDT meetings, and training sessions as needed.
• Perform month-end close activities and reconcile expenses to revenue monthly.
• Complete annual Medicaid and Medicare cost reporting and other year-end activities.
• Participate in monthly accounts receivable aging reviews and assist with collection activities.
• Manage staff recruitment, training, development, and performance, fostering a professional and motivated team.
• Collaborate with the Benedictine Foundation as needed.
• Promote Benedictine's Mission and Core Values in daily activities.
• Perform other duties and projects as assigned.

Qualifications

Required

Preferred

EEO / AA / Vet Friendly

Salary Range

$24.00 - $28.00 per hour

Benefits Statement

A comprehensive benefits package is available, including paid time off, retirement, medical, dental, vision, education assistance, and voluntary benefits. For more information, visit our website

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