FINANCIAL MGMT ANALYST III

School of Medicine

Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,600 faculty physicians and researchers, nearly 2,000 students, and more than 6,200 staff, the Duke University School of Medicine along with the Duke University School of Nursing, and Duke University Health System comprise Duke Health, a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Health Integrated Practice, Duke Primary Care, Duke Home Care and Hospice, Duke Health and Wellness, and multiple affiliations.

Be You.

The Department of Dermatology seeks to add an engaged and talented financial professional to advance our clinical and academic missions. This role will involve preparation of operational and capital budgets, financial statements, statistical reports, cost analyses and other financial information; review and analyze unit budget requests and advise units regarding changes in budgets to meet operational requirements. This position reports to the Chief Administrative Officer in the Department of Dermatology. This position is currently on - site with potential hybrid capability.

Be Bold.

Work Performed

• Analyze monthly Duke SOM and DHIP financial statements to determine proper charging of operating revenues and expenditures in accordance with departmental procedures.
• Take appropriate actions when corrections are needed. Develop regular reporting to meet Department's needs (RVUs, clinical volumes, practice-based P&L, internal transactions, discretionary accounts and analytics).
• Other leadership ad hoc reporting as needed. Monitor trends and make recommendations that could include training and / or changes in business process, as an example.
• Partner with CAO and Chair to implement and manage Department compensation plan and related metrics. Oversee faculty payroll and effort management across all missions.
• Monthly cash management (monthly close, allocation of support and other cash / overdrafts); update admin staff on balances for expense reimbursements; update faculty quarterly on balance and recent spending. Check / deposit management
• Liaison with grants administration team to ensure appropriate financial oversight of clinical trials, CRU codes, and close out of clinical trials.
• Manage annual budget processes for SOM and DHIP. Maintain liaison with business unit financial managers and administrative staff in the preparation and analysis of financial reports, to provide information and to resolve problems concerning variances from approved budget.
• Oversee and / or complete FAM reconciliations for all departmental odes, ensuring restricted codes are reconciled by grants team. Process Journal Vouchers for internal transfers following university guidelines and GAP Policies. Fund code management
• Lead year-end closing activities to include budgetary analysis and true up. Communicate with unit managers to discuss current year, its encumbrances and projected year's spending. Provide appropriate correspondence to ensure fiscal timelines are met.
• Make recommendations to improve financial systems; perform internal audits of operating units; analyze deficiencies and report to supervisor. Assist in internal / external audit reviews.
• Assist in formulating and refining short and long-term financial goals for operating unit through consultation with departmental leadership, budget owners and administrative staff.
• Prepare appropriate reports and power point presentations to support analysis.
• Corporate card and financial products and services necessary for daily activities.
• Act as departmental TRAC rep and Buy@Duke contact. Ensure business office standard operating procedures (SOP), and departmental processes are updated appropriately and disseminated to staff.
• Reconcile problem invoices from Accounts Payable, following up with purchasers to ensure timely payment of invoices.
• Responsible for the Problem Invoice monthly report.
• Responsible for weekly management and oversight of the Workflow Status Report.
• Approve all departmental reimbursements.
• Manage departmental space allocations on quarterly and annual basis. Includes coding of space and related people across missions based on funding
• Recommend various personnel actions including, but not limited to, hiring, performance appraisal, promotions, transfers and vacation schedules. Perform other related duties incidental to the work described herein.

Required Qualifications at this Level

Education / Training

Work requires a bachelor's degree in Accounting, Finance, Economics, Business Administration, or a related field. CPA is desirable.

Experience

Work requires a minimum of six years' experience in financial management, cost accounting or a field directly related to specialized area of assignment. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND / OR EXPERIENCE

Choose Duke.

About Duke University's Department of Dermatology :

Join our award-winning team as identified by Forbes magazine as America's Best Large Employer 2024 and be part of an inclusive culture that values excellence, innovation, and discovery. As an organization, we have exciting opportunities to be forward-thinking leaders in our field. We want talented individuals to join us, examine our current operations, and create innovative solutions that will revolutionize and enhance the way we approach our work.

Duke University is consistently ranked among the top universities worldwide and is renowned for its cutting-edge research across disciplines.

Beyond the engaging work, you'll also benefit from Duke's competitive benefits package including health insurance plans, generous paid time off, retirement programs with employer contributions, tuition assistance for employees and their children, and more.

Anticipated Pay Range :

Duke University provides an annual base salary range for this position as USD $74,251.00 to USD $139,220.00. Duke University considers factors such as (but not limited to) scope and responsibilities of the position; candidate's work experience, education / training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer.

Your total compensation goes beyond the dollars on your paycheck. Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family- friendly and cultural programs to eligible team members. Learn more at : https : / / hr.duke.edu / benefits /

Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy related conditions), sexual orientation or military status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions :

Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and / or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.