Projects and Fleet Administrator

Projects and Fleet Administrator

EMCOR Services Aircond, a wholly owned subsidiary of EMCOR Group, Inc., is the Southeast's largest provider of commercial and industrial heating, ventilating, and air-conditioning (HVAC) services. For over 85 years, Aircond has delivered comprehensive HVAC solutions to businesses, deploying expert field technicians for maintenance, repairs, and energy-efficient system replacements. Guided by three generations of family leadership and backed by the strength of EMCOR Group, Inc., a Fortune 500 company, Aircond combines deep industry expertise with a commitment to innovation and reliability. Today, we serve single and multi-site clients with a full spectrum of facility services, ranging from HVAC service to complete operations and maintenance solutions.

The Projects and Fleet Administrator is responsible for coordinating project billing and fleet administration efforts and communication. Project administration duties involve analyzing and administering customer construction contracts. This includes processing both contracts and subcontracts for approval, system entry, and billing customers per contractual terms. Furthermore, this involves interacting regularly with customers, Project Managers, General Managers, and sales team members. Fleet duties involve supporting daily operations of the Aircond fleet program. This role reports to the Billing and Fleet Supervisor and requires frequent collaboration with the CFO and Controller. The position is located in Smyrna, GA.

Essential duties and responsibilities include but are not limited to the following :

Project Administration (60%)

• Contract Administration

Process and validate contracts, purchase orders, and letters of intent received from customers via the sales team.

Receive project estimators and enter validated project data into the COINS job cost system.

Coordinate and process construction billing information from Project Managers.

Demonstrate flexibility to work outside normal business hours, including weekends, when required.

Fleet Administration (40%)

Utilize the Wheels platform to ensure compliance with all service vehicles, including registration, insurance, and scheduled maintenance.

Review and approve repair quotes submitted through Wheels.

Ensure all fleet vehicles meet applicable DOT, EPA, and OSHA standards required for service fleets.

Coordinate installation and upkeep of GPS tracking systems and dash cams.

Generate reports on fleet utilization, fuel consumption, maintenance costs, and vehicle downtime.

Qualifications

At EMCOR Services Aircond, you'll be part of a team that values integrity, safety, empowerment, teamwork, and continuous improvement. We offer careers where good work is valued, respected, and rewarded and you will have the ability to make a meaningful impact in a growing organization.

Physical demands : While performing the duties of this job, the employee frequently is required to sit and use hands to operate computer keyboard and telephone. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee must occasionally lift and / or move up to 10 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus.

Work environment : This position works in a typical office environment. The noise level in the work environment is usually moderate.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer / Veterans / Disabled.