Administrative Assistance Office Specialist III

Administrative Assistance Office Specialist III

To provide clerical support to the coordinator, faculty and students, and office management to the Master of Arts programs in Criminal Justice and Urban Affairs.

Minimum Qualifications

1. Must maintain the confidentiality of work-related materials. 2. Must have at least five years of experience working in a collegiate environment with traditional, nontraditional, undergraduate and graduate students. 3. Should demonstrate working knowledge of office practices and procedures for state organizations / institutions. 4. Must have experience with maintaining electronic record keeping. 5. Must have skills and experience working with Microsoft Office suite software (Excel, Word, PowerPoint, Outlook, and Publisher). 6. Must have experience in other software and systems to complete specific tasks (Colleague Financials, Adobe Pro, Zoom, Blackboard, and Blackboard Collaborate). 7. Must demonstrate an ability to handle multiple competing responsibilities with a high degree of accuracy. 8. Must demonstrate an ability to communicate effectively with internal and external constituencies.

Additional Considerations

A. Communication Performance Knowledge of discretion and confidentiality Demonstrated working knowledge of office practices and procedures Skill in the use of Microsoft Office suite software (Excel, Word, PowerPoint, Outlook) Demonstrated ability to handle multiple competing responsibilities with a high degree of accuracy. Demonstrated ability to communicate effectively with internal and external constituencies, in efforts to resolve problems, respond to inquiries, and obtain and disseminate information. B. Office Manager / Administrative Assistant Demonstrated ability to communicate effectively, both verbally and in writing, and convey matters to large diverse audiences (students / staff / faculty). Demonstrated ability to use computer software including Microsoft Excel and Word Ability to accurately take copious notes and properly edit, review and publish for professional dissemination to senior and executive staff and faculty. Demonstrated ability to monitor projects and meet and prioritize competing deadlines C. Preparing electronic versions of instructional materials and other related items Demonstrated ability to communicate effectively, both verbally and in writing, and convey matters to large diverse audiences (students / staff / faculty) Demonstrated ability to use computer software including Microsoft Excel and Word. Ability to accurately take copious notes and properly edit, review and publish for professional dissemination to senior and executive staff and faculty. Demonstrated ability to monitor projects and meet and prioritize competing deadlines. Demonstrate a mastery of other software and systems to complete specific tasks (Colleague Financials, Adobe Pro, Zoom, Blackboard, and Blackboard Collaborate). Ability to accurately take copious notes and properly edit, review and publish for professional dissemination to senior and executive staff and faculty. D. Provides support to the College of Liberal Arts When called upon, provide support to the Dean's office and the Sociology Department E. Mission and Values Maintains the highest standard of personal & professional conduct in dealing with students, coworkers, & the public.. Protects & maintains confidentiality of records Works cooperatively with others to achieve goals. Strives for improvement in the proficiency & effective of services provided. Displays an appreciation of the difference in approaches, personalities, and viewpoints of others. Seeks out & accepts increased responsibilities. Works to keep work activities productive & focused on results. Takes responsibility for educating self about current and future changes within the organization.