Inventory Compliance Specialist

Propharma Group Supplier Onboarding Specialist

For the past 20 years, ProPharma has improved the health and wellness of patients by providing advice and expertise that empowers biotech, med device, and pharmaceutical organizations of all sizes to confidently advance scientific breakthroughs and introduce new therapies. ProPharma partners with its clients through an advise-build-operate model across the complete product lifecycle. With deep domain expertise in regulatory sciences, clinical research solutions, quality & compliance, pharmacovigilance, medical information, and R&D technology, ProPharma offers an end-to-end suite of fully customizable consulting solutions that de-risk and accelerate our partners' most high-profile drug and device programs.

Monday to Friday 8-4pm (onsite Albany, NY)

One year contract; extension possible

Supplier Onboarding : Evaluate new suppliers based on company standards, compliance requirements, and quality metrics.

Ensure suppliers provide necessary documentation, certifications, and agreements during onboarding.

Collaborate with procurement and quality teams to approve suppliers based on their capabilities and reliability.

Supplier Corrective Action Requests (SCARs)

Monitor supplier performance to identify quality issues or deviations from agreed standards.

Initiate SCARs to address supplier non-conformances, defects, or delivery issues.

Communicate with suppliers to investigate root causes of issues

Track and verify the implementation of corrective actions and provide feedback

Present findings and recommendations to management for supplier and inventory improvements.

Provide support for change notifications from suppliers by evaluating and providing impact.

Supports Inventory database; performs inventory audits and records data.

Receives parts shipments, verifying against purchase orders for accuracy.

Helps ensure that critical parts are available for emergencies.

Research and requests quotations; places orders from vendors for on-demand work.

Performs customer service duties to ensure deliveries are on time and accurate.

Performs hands-on monitoring of both parts issuing and receiving activities to meet compliance.

Notifies Inventory Supervisor of observed inventory control issues and status.

Maintains an open order report.

Assists with general administrative functions i.e. logging / filing of facilities related documents, preparing folders, general filing and / or copying.

Runs reports on part usage and adjusts inventory levels accordingly.

Maintains an orderly and debris-free inventory stock room.

Attends cross-functional meetings as departmental representative.

Identifies, communicates and implements continuous improvement ideas.

May support team management with basic supervisory duties as training for further advancement.

Have a valid driver's license issued by the state of NY

In background screen, we will check for moving violations

We celebrate our differences and strive to create a workplace where each person can be their authentic self. We are committed to diversity, equity, and inclusion. Employees are encouraged to unleash their innovative, collaborative, and entrepreneurial spirits. With a holistic approach as an Equal Opportunity Employer, we provide a safe space where all employees feel empowered to succeed.

All applications to roles at ProPharma are personally reviewed by a member of our recruitment team. We do not rely on AI screening tools to support our hiring process. You will always receive an outcome to your application so that you have an answer from us - whether you're successful or not.

• ProPharma Group does not accept unsolicited resumes from recruiters / third parties. Please, no phone calls or emails to anyone regarding this posting.