Scheduler/HR Coordinator

Job Description

The Scheduler / Human Resource Coordinator aids with and facilitates the human resource processes at all business locations.

Primary responsibilities include overseeing scheduling of contractor base, reviewing timesheets for payroll processing, and serving as primary point of contact for Human Resource related functions for company employees.

The Scheduler / Human Resource Coordinator ensures that certain plans are administered in accordance with federal and state regulations and that plan provisions are followed.

This role provides administrative support to the human resource function as needed, including record-keeping, file maintenance and HRIS entry.

The Scheduler / Human Resource Coordinator is an in-office position with hybrid work opportunities.

Duties / Responsibilities :

• Processes required documents through payroll to ensure accurate record-keeping and proper deductions. Reviews submitted timesheets and follows up with employees and contractors as needed for timely payroll processing.
• Liaise with contractor base and Director of Operations to confirm scheduling / crewing for events are fully staffed.
• Oversees recruitment, performs interview process, and on-boards new employees. Tracks status of candidates in HRIS and responds with follow-up letters at the end of the recruiting process.
• Performs customer service functions by answering employee requests and questions.
• Completes Forms I-9, verifies I-9 documentation and maintains I-9 files.
• Submits online investigation requests and assists with new-employee background checks.
• Serves as payroll processing backup if necessary.
• Conducts audits of benefits or other HR programs and recommends corrective action.
• Assists with processing of terminations.
• Assists with the preparation of the performance review process.
• Schedules meetings and interviews as requested by the VP of Administration.
• Files documents into appropriate employee files.
• Assists or prepares correspondence as requested.
• Prepares new-employee files.
• Performs other related duties as assigned.

Requirements

Required Skills / Abilities :

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Working understanding of human resource principles, practices and procedures.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Proficient with Microsoft Office Suite and HRIS systems.
• Experience with Lasso Scheduling Software a plus, but not required.

Education and Experience :

• Associates Degree in Human Resources field preferred
• Experience in Audio Visual services preferred

Physical Requirements :

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times

Benefits

Benefits :

This is a full-time position as regular / permanent employee and includes many company-provided benefits :

• Comprehensive employee health insurance
• 401k with company match
• Company paid life insurance
• Paid Holidays
• Paid time off
• Paid charitable work days
• Hybrid / work-from-home opportunities

Requirements

Required Skills / Abilities : Excellent verbal and written communication skills. Excellent interpersonal and customer service skills.

Excellent organizational skills and attention to detail. Working understanding of human resource principles, practices and procedures.

Excellent time management skills with a proven ability to meet deadlines. Ability to function well in a high-paced and at times stressful environment.

Proficient with Microsoft Office Suite and HRIS systems. Experience with Lasso Scheduling Software a plus, but not required.

Education and Experience : Associates Degree in Human Resources field preferred Experience in Audio Visual services preferred Physical Requirements : Prolonged periods of sitting at a desk and working on a computer.

Must be able to lift up to 15 pounds at times