Recruiting Coordinator (Contract position)- Hybrid

Talent Acquisition Coordinator

Works closely with a team of Talent Sourcers and Recruiters to provide operational / administrative support for Transamerica's hiring process and candidate experience. This includes interview scheduling coordination, candidate travel logistics, candidate document preparation / filing, event coordination and job advertising. Demands an outstanding ability to multi-task as well as superior organizational skills. This position requires an individual who understands the necessity for confidentiality and professionalism at all times.

Responsibilities :

• Coordinate complex phone and in-person interview schedules, working closely with talent sourcers, recruiters, hiring managers and interviewers, and both internal and external candidates.
• Schedule phone screens, Video Teleconferences, GoToMeetings, and coordinate recruiting events.
• Initiate and maintain communication with candidates during the scheduling, interviewing, application and hiring process.
• Make travel arrangements including airfare, hotel and transportation; often within tight scheduling deadlines. Responsible for reimbursement of candidate travel expenses
• Scheduling kick-off calls, phone screens, interviews and debrief meetings
• Identify opportunities to improve the candidate experience and scheduling efficiency.
• Posts requisitions to internal and external sites and manages subsequent administration as appropriate
• Ensure candidates have received and completed pre-employment documents.
• Input, track, and run reports. Provide and update various confidential reports on a daily, weekly or monthly basis. Reports may include headcount, recruiting activity, expense reports, etc.
• May be responsible for sourcing and recruitment of entry-level or administrative positions.
• Coordinating interview schedules between candidates, recruiters, business units, agencies
• Reserving conference rooms, ordering food, coordinating video conferences
• Responsible for data management and integrity throughout the scheduling and assessment process including input of relevant data into Applicant Tracking System
• Develops an understanding of their recruitment area with regards to role profiles, candidates' and hiring manager's needs
• Assist with writing job descriptions, interview guides and employment ads.
• Prepare offer letters and new hire packets for internal and external candidates.
• Act as a host to candidate when on-site (i.e., ushering candidates during interviews, providing lunch).
• Work with coordinators in remote offices to ensure similar candidate care and manage logistics (i.e. conference rooms, lunch, etc.)
• Process new hire requisitions.
• Manage the employment application process; ensuring a completed application is received from each candidate prior to on-site interviews and uploaded into the applicant tracking system (ATS).
• Initiating candidate background checks and partnering with HR team to begin on boarding process

Qualifications :

Preferred Qualifications :

Working Conditions :